Administration Apprentice

BAYLISS WARE LTD

WATERLOOVILLE (PO7 7XN)

Closes on Monday 30 November 2026

Posted on 16 October 2026

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Summary

Are you organised, motivated, and eager to build valuable workplace skills while earning and learning? We have an exciting opportunity for an Administration Apprentice to join a friendly and professional accountancy practice, where you'll gain hands-on experience supporting client services, business administration, and financial processes.

Wage

£15,600 a year

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday to Thursday 09.00- 17.30; Friday 09.00 to 15.00

37 hours 30 minutes a week

Start date

Monday 7 December 2026

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Working alongside experienced professionals, you'll develop skills in business administration, customer communication, data management, and accounting support while completing your Level 3 Business Administrator Apprenticeship. This is a fantastic opportunity for someone looking to start a long-term career in business, finance, or accountancy, gaining industry-recognised qualifications and real workplace experience from day one.

The Administration Apprentice will be responsible for the following duties:

  • Client & Practice Management: Update and maintain practice management CRM software, set up new client files, and handle onboarding documentation including Letters of Engagement and AML procedures
  • Document & Data Processing: Dealing with preparation and submission of Confirmation Statements to Companies House. Accurately input purchase/sales invoices, receipts, and financial data into the firm's accounting systems. Organising storeroom
  • Communication & Front-of-House: Answer incoming telephone calls, greet office visitors, and manage general incoming/outgoing post and emails
  • Administrative Support: Assist accountants and bookkeepers with filing, scanning, report generation, and meeting preparation. Chase year end records and organising return of paper records to clients. Maintain and monitor deadline list
  • Compliance & Confidentiality: Handle sensitive financial and personal client data strictly in line with company procedures and GDPR standards

Where you'll work

9 STRATFIELD PARK
ELETTRA AVENUE
WATERLOOVILLE
PO7 7XN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

PETA LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 14 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.

Requirements

Essential qualifications

GCSE in:

  • English (grade C/4)
  • Maths (grade C/4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Strong attention to detail
  • Basic numerical confidence
  • Good organisational skills
  • Willingness to learn
  • Reliable
  • Professional
  • Discreet
  • Looking for a long term career

About this employer

The practice was founded in 1996 by Directors, Perry Bayliss and Dennis Ware. Having come from a national practice background, the Directors set out with the intention of operating national practice standards in customer care and advice in an approachable and personal environment.
In addition to the directors, Bayliss Ware has a young and talented team. Among our staff are qualified and part qualified members of the Association of Chartered Certified Accountants and Association of Accounting Technicians.

http://www.baylissware.com (opens in new tab)

Company benefits

  • Free parking
  • Christmas eve off
  • Lunch for staff meetings

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

There is the potential for a full-time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship, and to build a long-term career in accountancy or finance. 

Ask a question

The contact for this apprenticeship is:

PETA LIMITED

The reference code for this apprenticeship is VAC2000059011.

Apply now

Closes on Monday 30 November 2026

After signing in, you’ll apply for this apprenticeship on the company's website.