Apprentice Purchasing Admin Assistant

CYCLOPS ELECTRONICS LTD

YORK (YO10 3JB)

Closes in 27 days (Sunday 1 November 2026 at 11:59pm)

Posted on 2 October 2026

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Summary

Apprentice Purchasing Admin Assistant you will be working within purchasing alongside the sales department and the main duties will include data entry, processing orders, sourcing from suppliers and ensuring on time deliveries from approved vendors. A great opportunity for someone looking to start a career in purchasing and sales support.

Wage

£18,000 a year

Minimum wage rates (opens in new tab)

Salary will be reviewed throughout the process

Training course
Business administrator (level 3)
Hours
Working week is 37.75 hours per week. 8.45am-5.30pm Monday to Thursday 8.45am-4.30pm Friday. No weekends.

37 hours 45 minutes a week

Start date

Monday 4 January 2027

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The Role

  • Work with the purchasing team to help them perform their duties effectively. Support them in dealing with administration, customers and suppliers.
  • Contact company approved suppliers with requests for quotations (RFQ’s) and achieve best price and delivery.
  • Ensure accuracy when inputting information and pricing onto systems.
  • Work with accounts and suppliers to ensure prompt payment of proforma invoices. Where possible arrange for trade accounts to be set up with suppliers.
  • Confirm and progress all orders promptly and communicate any delays or issues to sales person so they can inform the customer.
  • Be pro-active in growing the supplier database and keeping it up to date.
  • Cover for other team members in their absence and assist with any other activities.

Where you'll work

LINK BUSINESS PARK
OSBALDWICK
YORK
YO10 3JB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

THE APPRENTICE ACADEMY LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English (grade Grade 4 to 9)
  • Maths (grade 4 to 9)

A Level in:

Min of 2 subjects (grade A-C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Number skills
  • Team working

About this employer

Cyclops Electronics, a global leader in electronic components distribution, is looking for an Apprentice Purchasing Admin Assistant to join their purchasing department at our head office in York, UK. If you are looking at starting a career in purchasing and eager to learn from industry professionals, we would love to hear from you. We understand that starting a new job can be daunting, but don’t worry! You will be supported throughout your journey by a network of mentors. They will help you achieve your qualifications and progress along your apprenticeship journey. Don’t miss out on this fantastic opportunity. Apply now and take the first step towards a bright future.

http://www.cyclops-group.com (opens in new tab)

Company benefits

  • Healthcare cash plan (up to £2,000 per year, including dental and eye care)
  • Additional company bonus scheme
  • Company Pension Scheme
  • 28 days annual leave (including bank holidays)
  • Free on-site parking
  • Career progression

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

On successful completion of Business Administration qualification, you will have the opportunity to discuss progression to a Procurement and Supply Apprenticeship gaining a CIPS qualification.

Ask a question

The contact for this apprenticeship is:

CYCLOPS ELECTRONICS LTD

Claire Thomson

clairet@cyclops-electronics.com

01904 415415

The reference code for this apprenticeship is VAC2000056850.

Apply now

Closes in 27 days (Sunday 1 November 2026 at 11:59pm)