HR Admin Apprentice

HARBOUR LEARNING TRUST

North East Lincolnshire (DN41 7QD)

Closes in 13 days (Monday 5 October 2026 at 11:59pm)

Posted on 21 September 2026

Print

Contents

Summary

As an HR Admin Apprentice, you will work alongside experienced colleagues and develop the knowledge, skills, and confidence needed to build a career in Human Resources and administration. You could be supporting recruitment one day, helping prepare for a new starter the next, and updating HR records or coordinating training on another.

Wage

£15,392 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday to Thursday 8am- 4pm. Friday 8am- 3:30pm.

37 hours a week

Start date

Tuesday 6 October 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Carrying out day-to-day office administration, including filing, scanning, photocopying, and organising documents
  • Maintaining accurate records and shared inboxes
  • Entering and updating information on HR systems, spreadsheets, and MIS systems
  • Supporting meetings by booking rooms, organising diaries, preparing agendas and taking basic notes
  • Supporting the advertising of vacancies and preparing application packs
  • Logging applications and assisting with recruitment administration
  • Chasing references and tracking outstanding responses
  • Supporting DBS checks, right-to-work verification and qualification checks
  • Helping maintain accurate compliance records and the Single Central Record
  • Maintaining confidential staff files and personnel records
  • Updating training and absence information
  • Supporting payroll administration, including timesheets, starter and leaver forms, and contract changes
  • Liaising with payroll providers when required
  • Preparing induction packs for new employees
  • Scheduling induction meetings and ensuring new starters receive the information they need
  • Logging mandatory training and sending reminders
  • Keeping training completion records up to date
  • Drafting straightforward emails and staff communications
  • Sending reminders and helping maintain noticeboards or digital platforms
  • Supporting reception and visitor management, including checking ID and following safeguarding procedures
  • Providing a friendly and professional service to colleagues, applicants, visitors and external agencies
  • Handling sensitive HR information appropriately
  • Following GDPR, safeguarding and Trust procedures
  • Supporting the circulation of policies and maintaining document version control
  • Escalating concerns or issues to the appropriate colleague when necessary

Where you'll work

Low Road
Healing
Grimsby
North East Lincolnshire
DN41 7QD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

HULL BUSINESS TRAINING CENTRE LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The Level 3 Apprenticeship in Business Administration includes:

  • Level 3 Apprenticeship in Business Administration
  • Level 2 Functional Skills in Mathematics (if applicable)
  • Level 2 Functional Skills in English (if applicable)

You will attend a half-day training session with HBTC, where you will develop your business administration knowledge and skills, and work towards any required Functional Skills qualifications (where needed). Additional off-the-job training and an End Point Assessment will also form part of the Apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Team working
  • Initiative

About this employer

Harbour Learning Trust is a growing Multi-Academy Trust committed to a sustainable growth strategy that builds capacity and supports their strategic objectives. Established in 2014 with two academies in the village of Healing, North East Lincolnshire, we have grown to become a Trust of eight schools across North East Lincolnshire and Lincolnshire. At Harbour, every person matters. From the pupils and their families to their colleagues and governors, they recognise that everyone brings unique qualities, abilities and talents. They are committed to creating an inclusive Trust where everyone is supported to reach their full potential, while celebrating the individual identity of each of their schools and the communities they serve.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

This Apprenticeship offers an excellent opportunity to develop valuable skills, knowledge, and workplace experience. Upon successful completion, there may be opportunities for permanent employment, career progression within the company, or progression onto higher-level qualifications or further education.

 

Ask a question

The contact for this apprenticeship is:

HULL BUSINESS TRAINING CENTRE LIMITED

Lily Pedro

lily.pedro@hullbusiness.co.uk

The reference code for this apprenticeship is VAC2000054281.

Apply now

Closes in 13 days (Monday 5 October 2026 at 11:59pm)