Project Admin Apprentice
AMPITO LIMITED
Liverpool (L3 1BP)
Closes in 28 days (Friday 16 October 2026 at 11:59pm)
Posted on 16 September 2026
Contents
Summary
Project Admin Apprentice supports the Projects team by maintaining accurate records, documentation, meeting notes, actions and communications. Working with Project Managers and Co-ordinators, you'll learn Ampito's project systems and processes while completing an apprenticeship
- Wage
-
£16,250 a year
Minimum wage rates (opens in new tab)
The pay may be negotiated and may rise after a probation period has been successfully completed.
- Training course
- Business administrator (level 3)
- Hours
-
Monday- Friday 8.45pm- 5.30pm with 1 hour lunch break.
38 hours 45 minutes a week
- Start date
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Monday 26 October 2026
- Duration
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1 year 4 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Role & Responsibilities
Project administration and documentation:
- Maintain project folders, templates, trackers, contact lists and document registers in line with agreed project governance
- File, name and version-control project documents accurately, including statements of work, plans, reports, meeting notes and completion records
- Update routine project information in approved systems, spreadsheets, Smartsheet, SharePoint and online portals under guidance
- Prepare standard project documents and packs using agreed templates, checking they are complete and professionally presented
- Assist with gathering, checking and recording site, delivery, engineering and customer information required by the project team
Meetings, actions and communications:
- Arrange project meetings, issue invitations and coordinate rooms or online meeting links
- Prepare draft agendas, attend meetings where required, take clear notes and circulate minutes for review
- Maintain action logs and send reminders to action owners, escalating overdue or unclear items to the Project Manager or Project Co-Ordinator
- Draft routine emails, updates and requests for review before issue, and direct queries to the appropriate team member
- Support the preparation of regular project status information by collating updates from agreed sources
Orders, logistics and scheduling support
- Assist with raising and tracking routine requests for equipment, deliveries, access, travel, accommodation and engineer visits in accordance with company processes
- Liaise with Operations, Logistics, engineers and third parties to obtain updates, then record and share them with the project team
- Check delivery and appointment details, maintain schedules and flag discrepancies or potential delays promptly
- Keep records of project correspondence, receipts and supporting information where required
General team administration
- Provide day-to-day administrative support to the Projects team, including printing, scanning, filing, data entry and document formatting
- Help maintain shared mailboxes, calendars, distribution lists, templates and team information as directed
- Provide cover for routine administrative tasks during colleague absence, with appropriate support
- Handle company, customer and employee information confidentially and in line with data protection and information security requirements
- Undertake other reasonable administrative duties appropriate to the apprentice role
Learning and development
- Complete the required apprenticeship learning, assignments and reviews, applying learning in the workplace
- Develop practical knowledge of project lifecycles, governance, documentation, customer service and business administration
- Build proficiency in Microsoft Word, Excel, Outlook, Teams, SharePoint, Smartsheet and other relevant business systems
- Seek feedback, maintain a learning record and take ownership of agreed development objectives
- Progress from closely supervised tasks to greater independence as competence is demonstrated
Where you'll work
1 Mann Island
Liverpool
L3 1BP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
VELOCITY 1ST LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Velocity apprenticeship training programmes are delivered virtually by our fully qualified and industry experienced training team.
Using their expert knowledge, they will provide the skills necessary to succeed in the workplace and to expand future career prospects.
Throughout the apprenticeship, learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their programme.
Requirements
Essential qualifications
GCSE in:
- 3 more other than English and Maths (grade A*-C/ 9-4)
- English (grade A*-C/ 9-4)
- Maths (grade A*-C/ 9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Initiative
- Willingness to learn
- Positive attitude
- Reliable & dependable
- Time management
- Meet deadlines
- Maintain confidentiality
- Prioritise workload
- Flexible & adaptable
- Microsoft Office skills
- SharePoint awareness
- Online portal awareness
- Follow processes well
- Previous office experience
- SharePoint knowledge
- Smartsheet awareness
- Cisco Webex awareness
- Online portal experience
- Interest in technology
- Interest in projects
About this employer
Ampito is a leading IT solutions and services provider, helping public and private sector organisations transform the way they work through innovative technology. Founded in 2006, Ampito delivers networking, cloud, cybersecurity, infrastructure and digital workplace solutions, supporting customers with expert advice, project delivery and managed services. Working with industry-leading technology partners, Ampito focuses on collaboration, service excellence and creating technology solutions that drive long-term business success.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
- The role offers long-term security and the opportunity to progress into a permanent position
Ask a question
The contact for this apprenticeship is:
VELOCITY 1ST LIMITED
Ivana
ivana@velocity-academy.co.uk
The reference code for this apprenticeship is VAC2000053669.
Apply now
Closes in 28 days (Friday 16 October 2026 at 11:59pm)