Level 3 Business Administration Apprenticeship - Birley Primary Academy

Birley Primary Academy

Sheffield (S12 3AB)

Closes in 15 days (Wednesday 30 September 2026 at 11:59pm)

Posted on 15 September 2026

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Summary

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

Wage

£15,392 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

£8 per hour, Pay is pro-rata for 39 weeks per year 

Training course
Business administrator (level 3)
Hours
Monday- Thursday 8.30am- 4.30pm (30 mins break-time tbc) Friday 8.30am- 4.00pm (30mins-time tbc)

37 hours a week

Start date

Thursday 1 October 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks
  • General administration duties, such as preparing letters, texts and handouts
  • Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site
  • E-mail management and responding where appropriate
  • To process the school dinner systems in place within the academy
  • Carry out first day absence calling and report to SLT unexplained absences
  • On occasion may be required to accompany another with home visits
  • Process holiday absence requests
  • Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
  • Ensure pupil attendance is monitored and high light to SLT any areas of concern
  • Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations
  • Dealing with incoming correspondence including calls, post and e-mails in a professional manner
  • Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication
  • Undertaking ad hoc projects
  • Minute taking
  • Ensure the office and entrance area is well presented, tidy and organised
  • Process online payment system for parents to pay for trips/afterschool clubs etc.

Where you'll work

Thornbridge Avenue
Sheffield
S12 3AB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LET ME PLAY LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Qualification:Level 3 Business Administration
  • Delivery: All learning is online alongside placement at the school.
  • Location: Birley Primary Academy, Hayfield Cres, Sheffield S12 3AB
    Duration: 18 months 

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative
  • Patience

About this employer

At Birley Primary Academy, we combine high expectations, personalised support and a strong sense of community to help every child flourish and achieve their best.

Whether you are considering schools for the first time or exploring your options, our Open Days offer a relaxed opportunity to look around, ask questions and see first-hand how we support every child to achieve their full potential.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

  • Possible full-time employment upon completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Horiya

horiya.haji@lmpeducation.org

The reference code for this apprenticeship is VAC2000053653.

Apply now

Closes in 15 days (Wednesday 30 September 2026 at 11:59pm)