Trainee Legal Secretary Apprentice
PARIS SMITH LLP
Hampshire (SO15 2AE)
Closes in 6 days (Friday 9 October 2026)
Posted on 25 September 2026
Contents
Summary
As a Trainee Legal Secretary at Paris Smith, you’ll complete an 18-month programme leading to a Legal Secretary role. You’ll receive structured training, gain Business Administration Level 3 and Legal Terminology Level 2 qualifications, and experience a variety of departments, providing insight into areas of law and practice.
- Wage
-
£18,350 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 9am to 5pm with 1 hour lunch break.
35 hours a week
- Start date
-
Monday 2 November 2026
- Duration
-
1 year 6 months
- Positions available
-
2
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Key responsibilities of the role will include:
- Opening a file/closing a file
- Conflict checks
- Compliance - ID - Personal
- Compliance - Company ID, Companies House, Experian
- Audio typing
- Scanning documents
- Emails
- Making appointments/co-ordination of diaries
- Attending to clients in reception and over the telephone
- Land registry portal/searches
- Laser form - various for each department
- Precedent letters, ie Terms of Business Letters/Letters of Authority etc
- Requesting Deeds from storage
- Typing and amending, formatting (including automatic numbering) and drafting documents and reports
- Setting up documents using DocuSign
Where you'll work
Number 1 London Road
Southampton
Hampshire
SO15 2AE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE RECALVI ENTERPRISE LTD
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The Business Administration Level 3 training will take place online with a learner coach once a month throughout the apprenticeship programme. Every three months the apprentice will have a review with the learner coach and workplace mentor.
More training information
The apprentice will receive on-the-job training in relation to the secretarial tasks outlined.
Requirements
Essential qualifications
GCSE in:
- English (grade A-C or equivalent)
- Maths (grade A-C or equivalent)
A Level in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Initiative
- Accountability
Other requirements
We are looking for a candidate with GCSE grade (A-C) or equivalent (English and maths are essential), and A Level grades (A-C) or equivalent.
About this employer
Paris Smith provides the full range of legal services to businesses, organisations and individuals. Our purpose is to enable our staff, clients and the communities in which we live and work to thrive through positive engagement with legal excellence.
https://parissmith.co.uk/ (opens in new tab)
Company benefits
Paris Smith offers a wide range of benefits which are set out on their website.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
At the end of the programme you will have the opportunity to become a departmental Legal Secretary. Further development would include on- the-job training/training courses relevant to the role.
Ask a question
The contact for this apprenticeship is:
THE RECALVI ENTERPRISE LTD
The reference code for this apprenticeship is VAC2000053550.
Apply now
Closes in 6 days (Friday 9 October 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.