Operations & Project Coordinator Apprentice
JOHN F WHITE LTD
WARWICKSHIRE (CV11 6RT)
Closes on Friday 23 October 2026
Posted on 16 September 2026
Contents
Summary
We're looking for an organised, proactive and professional individual who is looking to begin a career in admin, operations and project coordination. This is a varied role supporting the day-to-day, keeping projects organised and providing excellent admin support to the director, colleagues, clients, suppliers and other stakeholders.
- Wage
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£12,480 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, hours TBC
30 hours a week
- Start date
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Friday 30 October 2026
- Duration
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1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Working closely with the wider team, you'll support a range of administrative, organisational and project coordination tasks, helping to ensure the smooth running of the office, workshop and live customer projects.
This varied role may include:
- Receive, log and organise new enquiries, setting up project folders and filing drawings and information accurately.
- Assist with quotation documentation and obtain prices from suppliers and subcontractors.
- Chase outstanding quotations, approvals, information, orders and deliveries, highlighting approaching deadlines.
- Maintain project records, correspondence, trackers, drawings and other documentation from order through to completion.
- Liaise professionally with clients, contractors, designers, architects, suppliers and colleagues.
- Arrange site surveys, meetings, appointments, deliveries and installation dates.
- Prepare and collate job information for workshop and site teams.
- Place agreed purchase orders and maintain supplier information and project-specific purchasing records.
- Help manage emails, diaries, document control and general business administration.
- Use and develop systems in Microsoft 365, including Outlook, Teams, OneDrive or SharePoint and Microsoft Planner.
- Assist with delivery documentation, completed-work records and information required for invoicing.
- Support company social media, website content, networking and customer follow-up administration.
Where you'll work
UNIT 6
VEASEY CLOSE
ATTLEBOROUGH FIELDS INDUSTRIAL EST
WARWICKSHIRE
CV11 6RT
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
HOUSE OF CLIVE (HAIR AND BEAUTY) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
More training information
Next Level will work closely with you throughout your apprenticeship programme.
Fortnightly online workshops.
Dedicated 1-2-1 tutor support
Regular progress reviews with your tutor and manager
Functional Skills support in maths and English, if required
Ongoing workplace coaching and development
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Logical
- Initiative
About this employer
John F. White Ltd makes world-class furniture that transforms spaces and makes people’s lives better. Made up of a uniquely diverse team of designers, cabinetmakers, joiners, and fitters, we are a high-end custom woodworking company from the UK that designs and creates exquisite bespoke furniture for both commercial and public sector industries. We are proud masters of our craft with 55 years of experience under our belts.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Our intention is for this apprenticeship to be the beginning of a longer-term role within John F. White Ltd.
As the successful applicant develops their knowledge of the business, our customers, suppliers and projects, there is the opportunity for the position to grow with them.
Ultimately, we would like to develop somebody who becomes a trusted and important part of the day-to-day operation of the company, with increasing responsibility and the opportunity to shape the role around their strengths as both they and the business develop.
Ask a question
The contact for this apprenticeship is:
HOUSE OF CLIVE (HAIR AND BEAUTY) LIMITED
The reference code for this apprenticeship is VAC2000053476.
Apply now
Closes on Friday 23 October 2026