Business Administrator Apprentice

VENTEC 100 LTD T/A VENT ENGINEERING

Poole (BH12 4PE)

Closes on Friday 30 October 2026

Posted on 10 September 2026

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Summary

We are looking for a Business Administration Apprentice to support the business, with a focus on Purchasing and Warehouse. The role includes administration, purchase orders, supplier communication, stock, deliveries, goods in and goods out, while developing skills and working towards a Business Administration Level 3 qualification.

Wage

£16,640 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
8.30am-5.30pm Monday to Friday (to include 1 day college release)

40 hours a week

Start date

Sunday 1 November 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assisting all relevant departments. • Providing office support where needed to ensure the business runs smoothly. • Supporting the Purchasing team with purchase orders, quotations, supplier communication and invoicing. • Assisting with booking deliveries into the system and checking incoming goods. • Helping picking and preparing orders for dispatch. • Assisting with monitoring stock levels, deliveries and outstanding orders. • Ensuring stock and paperwork are recorded accurately. • Communicating with internal departments, suppliers and other stakeholders in the correct manner. • Learning about the products and services that we offer. • Giving feedback on team efficiency and suggesting possible improvements. • Following company procedures and maintaining a safe and organised working environment. • Undertaking other duties as assigned

Where you'll work

Units 16c & 16f
Chalwyn Industrial Estate
St Clements Road
Poole
BH12 4PE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

BOURNEMOUTH AND POOLE COLLEGE, THE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Level 3 Business Administration Apprenticeship Standard BPC Grow for Apprentices Personal Development Programme 1 day a week at B&P College to complete their Business Administration course.

Requirements

Essential qualifications

GCSE in:

5 GCSEs including English and Maths (grade 4 or more)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Administrative skills
  • Attention to detail
  • Communication skills
  • Initiative
  • IT Skills
  • Logical
  • Number skills
  • Organisation skills
  • Problem solving
  • Team working

About this employer

Vent Engineering is a leading provider of natural and smoke ventilation systems to business and local authority customers throughout the UK. Well known for innovation, customer commitment, reliability and value, our success is built on a practical, straightforward approach with over 36 years of best practice in ventilation systems. We take complex problems and make them simple. We believe business is all about people. Our team work hard building strong relationships with our customers to help achieve their ventilation project goals.

https://www.vent.co.uk/ (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Progression to Full Time employment

Ask a question

The contact for this apprenticeship is:

BOURNEMOUTH AND POOLE COLLEGE, THE

Dominic Elliott

dominic.elliott@vent.co.uk

01202725688

The reference code for this apprenticeship is VAC2000052946.

Apply now

Closes on Friday 30 October 2026