Office Administration Apprentice
HI-TECH AUTOMATION LTD
Hi-Tech Automation (NN16 8PX)
Closes in 13 days (Sunday 27 September 2026)
Posted on 10 September 2026
Contents
Summary
Hi-Tech Automation in Kettering are looking for a Office Administration Apprentice to join their team. You will learn so much in this role, please read the full job description so you can find out more.
- Wage
-
£17,000 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday 8:00 - 16:30.
40 hours a week
- Start date
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Monday 12 October 2026
- Duration
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1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
HI Tech Automation in Kettering need an apprentice to help them and learn all about their business and gain the skills you will need for a career in business.
As an Office Administration Apprentice you will, once trained, become responsible for the overall general office duties.
You will maintain a sufficient product stock, deal with quotes and purchase products for clients and learn about basic accounts payable and receivables. You will assist in new employee recruiting and provide Human Resources duties.
So, what will be your duties and responsibilities:
Purchasing - this will be 25% of the role
- Research their suppliers for the best price
- Working with Sales and/or Service Depts. regarding the customers reques
- Generate a quote and submit to the customer for approval
Bookkeeping - this will be 20% of the role
- Receive customer payments and confirm the correct amount has been paid
- Receive invoices from suppliers and confirm amounts are correct
- Generate spreadsheets
- Review aged debtors weekly and send payments reminders to customers who have exceeded their payment terms
General Office Duties - this will be 15% of the role
- Filing
- Answer phones
- Receive and open mail
- Order office supplies
- Setup and maintain new agreements for our customers
Invoicing - this will be 15% of the role
- Invoice customers for products through Sage software, for which you will be trained
- Order standard components using SAP, again you will be trained
- 25% Miscellaneous tasks assigned by management
Where you'll work
Hi-Tech Automation
NN16 8PX
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BEDFORD COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Level 3 Business Administration
- Level 2 Functional Skills English and maths
Requirements
Desirable qualifications
GCSE in:
- English (grade 9 - 3)
- Maths (grade 9 - 3)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Good time keeper
- Organisation skills
- Use your Initiative
Other requirements
Candidates must attend an initial interview with a member of the Bedford College Apprenticeship Recruitment Team. Please note this is part of the recruitment process and must be completed in order for your application to be progressed to the next stage.
Please consider how you will get to work each day.
Please be aware that the closing date is subject to change without prior notice.
Look at the location of the employer and be sure you can get there.
About this employer
Hi Tech Automation is an automation intelligence company dedicated to the total success of its customers, and profitable market leadership.
By maintaining awareness and a strong understanding of technological developments within existing and new markets, we will continually strive to provide state of the art and highly productive and reliable automation solutions.
Developments of links with strong strategic suppliers who work both in local and global markets, will expand our business. We will ensure that all customers are satisfied with our service by delivering total customer support.
Hi Tech Automation will continue to recruit, develop, motivate and reward committed employees through superior leadership, from which we will ensure sustainable natural growth, and profitability.
Our business will be run in a socially responsible way, continually identify and implementing processes and working practices which protect the environment.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Office administrator for a robotics company on completion of your apprenticeship.
Ask a question
The contact for this apprenticeship is:
BEDFORD COLLEGE
Julie Carter
jcarter@bedford.ac.uk
(01536) 413508
The reference code for this apprenticeship is VAC2000052705.
Apply now
Closes in 13 days (Sunday 27 September 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.