Apprentice Office Administrator

BAILEY PARTNERSHIP (GROUP) LTD

Kent, (ME16 9NT)

Closes in 12 days (Tuesday 22 September 2026 at 11:59pm)

Posted on 8 September 2026

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Summary

Bailey Partnership is seeking an Apprentice Office Administrator at our Maidstone office to undertake general administration and office management tasks, sitting alongside our bids team.

• Wage:

  Competitive

  Competitive wage offered

  Minimum wage rates (opens in new tab)

  We are a Living Wage Employer.

• Training course: Business administrator (level 3)
• Hours: Monday to Friday, 8:45am - 5:15pm, (1 hour lunch break).

  37 hours 30 minutes a week

• Start date:

  Monday 28 September 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The office administrator will provide comprehensive day-to-day administrative and operational support to ensure the Maidstone office runs efficiently.

Responsibilities include office management, supplies and equipment, post, reception and telephone duties, travel bookings for Maidstone staff, meeting arrangements including ‘meet & greet’, cleaning and facilities coordination, petty cash, PPE, health and safety checks, fire warden duties and general office compliance.

The role also supports the bid team with preparing CVs, structure charts, submission covers and contents, and business development research. In addition, the administrator provides general secretarial and wider team support, including audio typing, archiving and assisting other disciplines with administrative tasks.

Where you'll work

One Hermitage Court,
Hermitage Lane,
Maidstone,
Kent,
ME16 9NT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MID-KENT COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

On the job training at our Maidstone office.

This is a full time post (5 days a week) and whilst the candidate is training will consist of 4 days office based / 1 day college based or college study at the office.

Requirements

Essential qualifications

GCSE in:

• English Language (grade 4)
• Mathematics (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Team working
• Articulate and presentable
• Eager to work and learn
• Meeting deadlines
• Able to work independently

Other requirements

• Driving licence preferred. A long distance commute will not be considered.
• For candidates not already driving, a commitment to learning is essential.
• Office based position - computer based. There is no opportunity to work from home.

About this employer

Bailey Partnership is an independent practice and has been established for over 50 years. The practice was established in 1971 and currently employs around 230 staff within 14 offices across England & Gibraltar. Since our inception, we have been engaged on a comprehensive range of projects in the public and private sectors including commercial, education, healthcare, residential, along with a strong background in defence, encompassing new build, refurbishment, maintenance, and management.

 

We provide an integrated consultancy service covering all aspects of the design, planning, engineering, procurement, safety, management and maintenance of the built environment. Our approach is underpinned by the way in which we plan, programme, coordinate, manage, and orchestrate the design team. Communication is seen as a key aspect of managing the process with organised and timely delivery and dissemination of information.

 

With a strong record of experience and achievement, we strive to meet and exceed client expectations by delivering high-quality, award winning solutions that exhibit design excellence and innovation.

 

Fundamental to the successful delivery of our projects is a clear understanding of the client’s requirements, aspirations, and objectives, yet maintaining a sufficiently flexible attitude to accommodate changes in these areas. This approach has proved our team can efficiently and successfully deliver projects of varying complexity.

 

As a practice, we understand the effects of climate change and the increasing challenges to our planet. We also acknowledge the significant impact buildings have regarding carbon emissions. As designers, we recognise our responsibility to reduce this. We work collaboratively with our clients to ensure projects achieve the highest levels of sustainability.

https://baileypartnership.co.uk/ (opens in new tab)

Company benefits

Upon successful completion of probation, the apprentice will be entitled to our full staff benefit package including pension, healthcare scheme, annual salary reviews, etc.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

Part of a large multidisciplinary company so career paths are wide and varied for the right candidate.

Ask a question

The contact for this apprenticeship is:

MID-KENT COLLEGE

MidKent College Apprenticeship Recruitment

apprenticeshiprecruitment@midkent.ac.uk

The reference code for this apprenticeship is VAC2000050903.

Apply now

Closes in 12 days (Tuesday 22 September 2026 at 11:59pm)