Apprenticeship Operations Administrator (Apprentice)
Milton Keynes College
Buckinghamshire (MK6 5LP)
Closes in 14 days (Thursday 10 September 2026 at 11:59pm)
Posted on 27 August 2026
Contents
Summary
Milton Keynes College is seeking a proactive and organised Administrator to support its Apprenticeship Operations Team. This is a fantastic opportunity for someone who enjoys teamwork, problem-solving, and delivering excellent support in a fast-paced environment.
- Wage
-
£23,000 a year
Minimum wage rates (opens in new tab)
Annual Wage
- Training course
- Administration assistant (level 2)
- Hours
-
Monday - Friday, working hours TBC
37 hours a week
- Start date
-
Sunday 27 September 2026
- Duration
-
1 year
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
In this role, you will:
- Coordinate the onboarding process for all new apprentices ensuring communication is timely and accurate for both apprentices and employers
- Support the preparation of apprenticeship enrolment documentation
- Undertake basic finance tasks such as invoicing and raising purchase orders
- Maintain accurate learner data on college information systems
- Process exam bookings as required
- Record and maintain, employer Health & Safety documentation
Please note: We reserve the right to close this vacancy early should a high volume of suitable applications be received.
Early application is therefore encouraged. Earn up to £23,000 per year, with salary based on your skills, knowledge, and previous experience.
Where you'll work
Chaffron Way Campus
Leadenhall
Milton Keynes
Buckinghamshire
MK6 5LP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
MILTON KEYNES COLLEGE
Training course
Administration assistant (level 2)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Receive, retrieve, process, record and store information and data.
- Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
- Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
- Handle and communicate information in line with organisational policies, procedures and security requirements.
- Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
- Plan and review administration tasks allocated by supervisor.
- Maintain professional relationships with stakeholders.
- Monitor and report on the use of resources such as materials, equipment and supplies.
- Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
- Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
- Use continuing professional development including self-reflection to support current and future training and development needs.
- Use communication tools to respond to stakeholders using professional language and organisational etiquette.
- Operate within agreed health and safety standards.
- Use time management tools to meet deadlines.
- Handle feedback following expected professional etiquette.
- Maintain wellbeing, accessing organisational support mechanisms if required.
- Review and check own work.
- Use cloud services to share documents for use and or collaboration.
- Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
- Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
- Receive, retrieve, process, record and store information and data.
- Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
- Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
- Handle and communicate information in line with organisational policies, procedures and security requirements.
- Recognise and rectify issues and escalate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
- Plan and review administration tasks allocated by supervisor.
- Maintain professional relationships with stakeholders.
- Monitor and report on the use of resources such as materials, equipment and supplies.
- Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
- Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
- Use continuing professional development including self-reflection to support current and future training and development needs.
- Use communication tools to respond to stakeholders using professional language and organisational etiquette.
- Operate within agreed health and safety standards.
- Use time management tools to meet deadlines.
- Handle feedback following expected professional etiquette.
- Maintain wellbeing, accessing organisational support mechanisms if required.
- Review and check own work.
- Use cloud services to share documents for use and or collaboration.
- Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
- Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
Training schedule
Administration Assistant Apprenticeship standard qualification - Level 2 plus on the job training and development.
Requirements
Essential qualifications
GCSE in:
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- IT Literate
- Microsoft Office Skills
- Planning & Organisation
- Communication Skills
- Interpersonal Skills
- Record Keeping
- Attention to Detail
- Independent Working
- Admin Support Skills
- Admin Procedures
- Time Management
- Deadline Focused
- Organised Approach
- Data Accuracy
- Reliable & Dependable
Other requirements
All offers made to successful candidates are subject to satisfactory outcomes to a range of pre-employment checks including a Disclosure and Barring Service check (DBS).
- 25 days annual leave
- 3 additional company closure days during the festive season
- Birthday off
About this employer
Milton Keynes College Group was formed in 2021, with the mission of Building Fairer Futures. We support approximately 4,000 16-19 year olds currently studying with us and a total student population of over 8,000. Founded in 1982, MK College offers a broad variety of programmes, including Study Programmes, Adult, High Needs, Apprenticeships, T levels, A Levels, and Higher Education.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Upon successful completion of your apprenticeship qualification, there may be opportunities to progress to a higher-level of qualification within the college.
Ask a question
The contact for this apprenticeship is:
MILTON KEYNES COLLEGE
Julie Jeffery
Apprenticeships@mkcollege.ac.uk
01908 637056
The reference code for this apprenticeship is VAC2000050461.
Apply now
Closes in 14 days (Thursday 10 September 2026 at 11:59pm)