Business Administration Apprentice

ENCOMPASS GEOSPATIAL LTD

Hampshire (PO15 7AX)

Closes in 10 days (Monday 7 September 2026 at 11:59pm)

Posted on 27 August 2026

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Summary

Ready to start your career in administration with support every step of the way? Join our team and earn while you learn as a Business Administration Apprentice.

Encompass Geospatial provides precise, detailed mapping, surveying and geospatial data services to help clients plan, build and manage land and infrastructure projects.

• Wage:

  £14,560 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Minimum wage rates (opens in new tab)

  The annual salary will be in line with the National Minimum Wage for apprentices, with an anticipated salary of £26,000 to £29,000 upon successful completion of the apprenticeship, subject to performance and business requirements.

• Training course: Business administrator (level 3)
• Hours: Monday to Friday, 9am to 5pm.

  35 hours a week

• Start date:

  Monday 21 September 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Answer incoming calls promptly and professionally, taking accurate messages and ensuring enquiries are passed to the correct person or team.
• Monitor and action emails received in a timely and professional manner.
• Assist with quotation preparation, job acceptances, purchase order processing and the creation of new jobs.
• Administer new client instructions promptly and efficiently, making sure relevant information is recorded accurately and handled in line with internal processes.
• Update spreadsheets, complete data entry tasks and maintain accurate administrative records.
• Assist with the preparation and sending of RAMS documentation and order STAT records as required.
• Order sub-contractor services as part of job-related administration, ensuring requests are recorded accurately and progressed.
• Assist with the administration and recording of Continuing Professional Development activities.
• Provide general administrative assistance to the surveyors and wider team, helping to ensure client instructions and internal tasks are dealt with promptly and efficiently.
• Assist with arranging travel requirements for the survey team, including accommodation.
• Assist with fleet bookings including services, maintenance and repairs.
• Assist with deliveries, day-to-day office administration including ordering of supplies, and maintaining office cleanliness and organisation.
• Provide an end-of-week update to the Administration Manager, highlighting completed tasks, outstanding items and any issues.

Where you'll work

Yarmouth House 1300 Parkway
Whiteley
Fareham
Hampshire
PO15 7AX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

SOUTH HAMPSHIRE COLLEGE GROUP

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The successful candidate will undertake the South Hampshire College Group's Level 3 Business Administrator Apprenticeship, which includes dedicated off-the-job training time to develop the professional knowledge, skills, and behaviours required to complete the programme successfully. This will be on a day-release blended training model where you will either attend college or learn remotely.

More training information

South Hampshire College Group (SHCG) brings together three Further Education colleges from Eastleigh, Fareham, and Southampton to create a strong and ambitious organisation. 

We’re here to help you build a better future, including students, apprentices and our region’s businesses. We strive for everyone to be successful in their future through high-quality technical and professional education and training. 

Join us, and let’s create better futures together! 

Requirements

Desirable qualifications

GCSE in:

• English (grade 4/C)
• Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Administrative skills
• Analytical skills
• Logical
• Team working
• Initiative

About this employer

Encompass Geospatial Ltd is an established surveying company offering you a range of surveying disciplines that takes pride in a client centric approach. From your initial enquiry through to project delivery, understanding your requirements and focusing on your goals is the core of the service Encompass Geospatial delivers.

By providing you access to a team of experienced professionals headed by a single contact for each project, they will work closely with you to ensure your project is completed to the highest industry standards within agreed timescales.

In an industry driven by advancing technology, Encompass Geospatial makes it a policy to sustain its position at the forefront by investing in the very latest equipment and maintaining highly trained and skilled personnel. This provides you with a service designed to enable speed, accuracy and savings.

https://encompassgeospatial.co.uk/ (opens in new tab)

Company benefits

• Full-time role based in a modern office environment in Whiteley.
• Employee Health Scheme & Assistance Programme
• Team celebrations and company events.
• 20 days’ holiday plus bank holidays.
• Free off-site parking.
• Dedicated mentor providing support and guidance throughout your apprenticeship.
• Opportunity to secure a permanent role upon successful completion.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

To become a permanent member of the team with the opportunity to continue your development by accessing further training.

Ask a question

The contact for this apprenticeship is:

SOUTH HAMPSHIRE COLLEGE GROUP

admin@encompassgeo.co.uk

The reference code for this apprenticeship is VAC2000050387.

Apply now

Closes in 10 days (Monday 7 September 2026 at 11:59pm)