Administration Assistant Apprentice - St Nicholas CE Primary Academy

St Nicholas CE Primary Academy

New Romney (TN28 8BP)

Closes on Monday 28 September 2026

Posted on 25 August 2026

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Summary

As a member of the administration team, you will, after initial training, be responsible for answering the telephone, covering reception, letters and email communication to stakeholders. Booking meetings and venues. Supporting the organisation of events and liaise with visitors & parents face to face to answer school related enquiries.

Wage

£13,520 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Please note that this is a term time only position, so you will be paid a pro-rata portion of the advertised annual salary. You will be paid for 38 weeks per year, plus 5.6 weeks holiday (not in term time). 

Training course
Business administrator (level 3)
Hours
Monday to Friday, 8:15am to 3:15pm daily. 38 weeks per year (Term Time Only).

32 hours 30 minutes a week

Start date

Monday 5 October 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

We are seeking to appoint a confident, motivated and enthusiastic Apprentice Administration Assistant to work in our busy and friendly school office.

Working as an administration assistant you will be the welcoming face of St Nicholas CE Primary Academy, and as such will help create that all important first impression.

Your role will include general administrative tasks such as filing, photocopying and sending and delivering messages. You will also need excellent communication skills to enable you to regularly answer the telephone in a polite and efficient manner and liaise with visitors and parents face to face in order to answer school related enquiries.

You will need:

  • A good level of English and maths (grade 4-9/A*-C GCSE or equivalent) and attention to detail to ensure your work is accurate
  • The ability to work with initiative and to tight deadlines
  • To show resilience under pressure
  • Great organisational skills, and be able to work tidily in a shared office
  • To recognise the need for confidentiality
  • To be committed to working as part of a team to support the vision and aims of the Academy

At the end of your apprenticeship you will achieve a nationally recognised qualification in Business Administration as well as valuable work experience. To enable you to achieve this you will have 4 hours per week study time and online training support.

Where you'll work

St Nicholas CE Primary Academy
Fairfield Road
New Romney
TN28 8BP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

PROFILE DEVELOPMENT AND TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Level 3 Business Administrator apprenticeship standard:

  • Preparation for end point assessment
  • Work-based and tutor supported online training delivery
  • https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

Requirements

Desirable qualifications

GCSE in:

  • English (grade A*-C or 9-4)
  • Maths (grade A*-C or 9-4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Team working
  • Excellent Attendance
  • Working knowledge of Word
  • Working knowledge of Excel
  • Sense of Humour
  • Discretion
  • Calm
  • Excellent attendance record
  • Excellent time keeping record
  • Good secretarial skills
  • Wod processing skills
  • Good interpersonal skills
  • Communicate effectively
  • Assess and diffuse
  • Able to remain calm
  • Deal with the unexpected

Other requirements

Interview - We will be interviewing candidates who meet the criteria as they apply and will recruit after a successful interview which may be before the closing date.

Reality Check - You will be responsible for your travel expenses to and from your place of work. Therefore, you must have the means to get to your place of work daily whilst waiting for your first wages to be paid.

You will be expected to maintain strict confidentiality regarding both the staff and students within and outside the school. Work effectively as a team member. Provide a positive role-model in terms of timekeeping, dress code and work ethos.

About this employer

  • St Nicholas CE Primary Academy, (part of Aquila Multi Academy Trust), is situated in the heart of New Romney, set in beautiful surroundings, and is well resourced to meet the needs of its 15 classes and 400+ children, in this well-maintained school judged Good with Outstanding features by OFSTED.
  • We have a committed and enthusiastic staff who are determined to enable every child to reach their potential by providing them a stable, caring environment where children are happy to attend and are stimulated and keen to learn while developing their potential. We cater for a wide range of abilities encouraging all children to achieve at their highest level.
  • Our church school status means we have a strong Christian ethos and links to St Nicholas Church in New Romney which enriches both our collective worship and school values.
  • We are fortunate to have on-site an outstanding private nursery, which provides breakfast and an after-school club within the school, and a Children's Centre.
  • We have a Specialist Resource Provision (SRP) sited within the mainstream academy for children with an Autistic Spectrum Condition.
  • New Romney is an ancient Cinque Port situated in rural Kent, with excellent road links to Ashford (20 minutes) and Folkestone (30 minutes).

http://www.st-nicholas-newromney.kent.sch.uk/ (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

For the right candidate there are good future prospects with opportunities in administration within the school or across the Trust.

Ask a question

The contact for this apprenticeship is:

PROFILE DEVELOPMENT AND TRAINING LIMITED

Vicky Davies

vicky.davies@profiledt.co.uk

The reference code for this apprenticeship is VAC2000050087.

Apply now

Closes on Monday 28 September 2026