HR Admin Apprentice
Witham Prospect School
LINCOLN (LN6 9JR)
Closes in 12 days (Monday 7 September 2026 at 11:59pm)
Posted on 25 August 2026
Contents
Summary
We are looking to appoint a business admin apprentice to join our HR team. You will comprehensively provide administrative support in the overall management of the HR operations and the delivery of strategic objectives to ensure that the organisation runs smoothly.
- Wage
-
£12,480 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Thursday between 9.00am - 4.30pm.
30 hours a week
- Start date
-
Wednesday 30 September 2026
- Duration
-
1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Main duties and Responsibilities:
- To effectively support the recruitment and selection process in line with the organisation's Safer Recruitment Policy and ensure that the standardised process is maintained
- Support in monitoring job recruitment adverts and following up on interested applicants
- Assisting in arranging interviews for suitable applicants, sending all relevant correspondence and ensuring the interview room is ready
- Support in preparing all recruitment packs and ensuring that they are sent
- Support in obtaining and verifying references obtained for new employees
- To support in auditing employees' HR files for compliance when required
- To organise meetings when requested, attending, and taking accurate minutes as required, also ensure minutes are typed and given to staff to sign
- To make sure that the HR work diary is properly managed, organised with meeting schedules logged in correctly
- To ensure that all processing new starters HR files are organised, with file slips and documents obtained are put in the right order in readiness for processing
- To ensure that employees' DBS online update checks are carried out, recorded promptly, and to highlight any DBS that requires renewing and ensure that employees' renewed DBS information is recorded on the DBS matrix / HR file
- Ensure that all leavers' files are removed from the current employee’s cabinet and delete their details from the staff contact list
- Maintain, update staff contact list and distribute it to the necessary people
- To effectively provide general administrative and clerical support, including mailing, scanning and photocopying documents, etc.
- Using computer systems - entering data and using programmes such as Microsoft Word, Excel and school management systems
Where you'll work
WITHAM PROSPECT SCHOOL
NORTON DISNEY
LINCOLN
LN6 9JR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LINCOLN COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- The apprentice will work towards their Apprenticeship Standard in Level 3 Business Administrator
- The successful candidate will be assigned a dedicated assessor who will provide support and guidance throughout the course
- This is a month-release programme, which means you will attend Lincoln College, once a month, term-time only. This will fall within your contracted working hours
More training information
Course outline:
https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Number skills
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
Due to the location of the school, this role may be more suited to applicants who can independently travel.
About this employer
Witham Prospect School is a specialist care and education facility designed to support children and young people aged 11 to 19 with complex needs. We cater to children and young people with severe and profound learning disabilities, those on the autism spectrum, and those requiring additional care support.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
On successful completion of the apprenticeship, there may be an opportunity to progress into a permanent HR Administrator role, with further opportunities to develop your HR knowledge and career within the business.
Ask a question
The contact for this apprenticeship is:
LINCOLN COLLEGE
Kateryna Shevchenko
apprenticeships@lincolncollege.ac.uk
The reference code for this apprenticeship is VAC2000049887.
Apply now
Closes in 12 days (Monday 7 September 2026 at 11:59pm)