Business Data Administrator Apprentice

CAPITAL CLEANING (KENT) LTD

AYLESFORD (ME20 7BU)

Closes in 20 days (Friday 21 August 2026 at 11:59pm)

Posted on 31 July 2026

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Summary

Working in a busy office in Aylesford, adding new products to our websites as they become available and amending existing products following manufacturer changes. The job will also include the adding and updating of images which may need to be edited using Canva. 

Wage

£16,640 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Minimum wage initially if successful and commercial rate will be agreed at a later date.

Training course
Business administrator (level 3)
Hours
Working hours each week will be between 30 and 40 hours. Hours of work are Monday to Friday between 8.30am and 4.30pm.

40 hours a week

Start date

Tuesday 1 September 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Upload, edit, and maintain website content, including text, images, documents, and multimedia. 
  • Manage product data within the company’s ERP system (Sage 200). 
  • Ensure website information is accurate, complete, and regularly updated. 
  • Optimise content formatting to improve usability, accessibility, and user experience. 
  • Maintain consistency of branding, style, and messaging across all website pages. 
  • Monitor website content for compliance with organisational policies, accessibility standards, and data protection regulations. 
  • Assist with website testing before new content or functionality is published. 
  • Work with internal departments to gather, review, and publish website information. 
  • Support ongoing website improvement projects and content migration activities. 
  • Maintain digital asset libraries, ensuring images, documents, and downloadable files are organised and current. 

Where you'll work

PARAGON HOUSE
ST. MICHAELS CLOSE
AYLESFORD
ME20 7BU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

MID-KENT COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

On-the-job training in our systems and processes will be provided. College attendance will be required one day each week to the MidKent College campus in Maidstone.

Requirements

Essential qualifications

GCSE in:

  • English Language (grade 4/C)
  • Mathematics (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Time management
  • Proficiency in MS Office
  • Ability to meet deadlines

About this employer

Capital Cleaning is a long established, family owned and operated company with a turnover in excess of £7 million. We offer a wide range of cleaning supplies, equipment, and machinery, all offered at competitive prices.

https://www.capital-cleaning-supplies.co.uk/ (opens in new tab)

Company benefits

  • Company pension 
  • Free parking 
  • Staff discounts 

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

This position will lead to a permanent contract, providing the apprentice has performed at the agreed level.

Further opportunities exist within our sales and marketing departments as well as at a more senior level within our web development team. 

Ask a question

The contact for this apprenticeship is:

MID-KENT COLLEGE

MidKent College Apprenticeship Recruitment

apprenticeshiprecruitment@midkent.ac.uk

The reference code for this apprenticeship is VAC2000045904.

Apply now

Closes in 20 days (Friday 21 August 2026 at 11:59pm)