Business Administrator Apprentice

XceCo

Grimsby (DN31 3SY)

Closes in 13 days (Wednesday 12 August 2026 at 11:59pm)

Posted on 29 July 2026

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Summary

As a Business Administration Apprentice at XceCo, you'll play a key role in supporting commercial activities, preparing contracts and tenders, producing reports, analysing business data and building relationships with clients, suppliers and colleagues.

Wage

£19,000 a year

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday - Friday, 8.00am - 4.30pm (30 mins unpaid lunch).

40 hours a week

Start date

Thursday 1 October 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Support the day-to-day administration of the business, ensuring records, systems and documentation are accurate and up to date

  • Assist with the preparation, review and servicing of commercial contracts and project documentation

  • Provide administrative support for tender submissions and bid writing, ensuring information is accurate and submitted within deadlines

  • Prepare reports, spreadsheets and presentations using Microsoft Office to support business operations and decision-making

  • Analyse business data and produce management information to identify trends and support continuous improvement

  • Communicate professionally with clients, suppliers and internal stakeholders by telephone, email and video conferencing

  • Coordinate meetings, prepare agendas, take minutes and distribute actions to attendees

  • Manage shared inboxes, calendars and diaries and arranging meetings when required

  • Maintain electronic filing systems and ensure confidential information is handled in accordance with company policies and GDPR

  • Support the onboarding of new projects by preparing documentation and coordinating administrative activities

  • Assist with procurement activities, raising purchase orders and maintaining supplier records where required

  • Support the commercial and technical teams with administrative tasks to ensure the successful delivery of renewable energy projects

  • Assist in organising and attending industry events, exhibitions, client meetings and networking opportunities when appropriate

  • Prepare professional correspondence, reports and business documents to a high standard

  • Maintain accurate records within company databases and business management systems

  • Work collaboratively across departments, demonstrating the company's values of safety, integrity, collaboration, reliability and professionalism

  • Identify opportunities to improve administrative processes and contribute ideas that enhance business efficiency

  • Undertake any other reasonable administrative duties appropriate to the role and support the successful completion of the Level 3 Business Administrator Apprenticeship

Where you'll work

North Quay
Grimsby
DN31 3SY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

TEC PARTNERSHIP

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Level 3 Business Administrator Standard
  • A bespoke programme of technical and vocational training
  • Functional skills in Maths and English*if applicable

The successful candidate will be assigned a dedicated work based trainer who will provide support and guidance throughout the course. This Apprenticeship is delivered wholly in the workplace, the successful candidate will not need to attend any weekly sessions at the Grimsby Institute unless Maths or English is required as part of the Apprenticeship.

Requirements

Desirable qualifications

GCSE in:

  • English (grade 4/C or above)
  • Maths (grade 4/C or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative

Other requirements

Prior to applying please ensure you are able to get to and from this workplace within the operating hours.

Please be aware as the first part of the process you will be asked to complete a Learner Form and online assessments in English and Maths. You will receive one to one Information, Advice and Guidance with one of the Learner Engagement Team.

About this employer

XceCo is an award-winning, independent renewable energy asset management company based in Grimsby. Supporting over 750 offshore wind turbines across multiple wind farms, XceCo provides expert Asset Management, Operations & Maintenance and Consultancy services. Built on the values of safety, collaboration, integrity, experience and reliability, XceCo works as one team with its clients to maximise the performance and value of renewable energy assets while contributing to a more sustainable future.

https://xceco.co.uk/ (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

  • Possible permanent contract upon successful completion of the Apprenticeship and further enhanced industry based training.
  • An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence.
  • Transferable skills that are invaluable in the wider world of work.

Ask a question

The contact for this apprenticeship is:

TEC PARTNERSHIP

Claire

myapprenticeship@grimsby.ac.uk

The reference code for this apprenticeship is VAC2000045362.

Apply now

Closes in 13 days (Wednesday 12 August 2026 at 11:59pm)