Apprentice Administrator
SHARE Multi-Academy Trust
Recruiting nationally
Closes in 16 days (Sunday 9 August 2026 at 11:59pm)
Posted on 23 July 2026
Contents
Summary
This is an exciting opportunity to work for SHARE Multi Academy Trust undertaking varied duties. You will be working with a hardworking and friendly team.
- Wage
-
£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Minimum wage rates (opens in new tab)
The wage may be negotiable, subject to experience.
If on the start date a candidate is aged 19 or above, the wage will increase to the National Minimum Wage after 12 months.
- Training course
- Business administrator (level 3)
- Hours
-
Start and finish times:
8:00am to 4:00pm Monday to Thursday
8:00am to 3:30pm Friday.
37 hours a week
- Start date
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Monday 7 September 2026
- Duration
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1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The role will include:
Administration/Customer Service
- Inputting data with a high level of accuracy
- To deal courteously and efficiently with all visitors and provide refreshments
- Answering the telephone in a professional manner
- Assisting all members of the team as/when required
- Ensure that trust policies are observed and that good practice is encouraged, particularly in the areas of health & safety, equal opportunities and confidentiality
Premises & Compliance
- Coordinate and maintain compliance records relating to health and safety, estates and statutory requirements
- Monitor renewal dates and support the effective management of premises-related documentation
- Liaise with contractors, suppliers and schools to ensure compliance activities are completed within agreed timescales
- Produce reports & maintain databases to support strategic compliance monitoring
- Identify areas for improvement and recommend more efficient and administrative processes
- Support with the input and processing of orders on the financial database, maintaining accurate records
- Support projects relating to estates, facilities and compliance across the Trust
HR & Payroll
- Provide administrative support throughout the employee lifecycle, including recruitment, onboarding and personnel changes
- Maintain HR systems and employee records, ensuring accuracy and confidentiality
- Prepare payroll information/support monthly payroll processes including the inputting of timesheets
- Produce correspondence, reports and documentation relating to staffing matters
- Liaise with schools, managers and external providers to resolve routine queries
Marketing and Personal Assistant Duties
- Coordinate communication activities across the trust, ensuring information is presented professionally and accurately
- Support the development of newsletters, website content and social media communications in line with trust guidelines
- Manage diaries, meetings and events for senior leaders and maintain action trackers
- Draft correspondence, presentations and reports using a range of digital systems
- Build positive relationships with internal and external stakeholders and represent the trust professionally
- Support projects and initiatives that contribute to the trust's strategic priorities
- Use digital platforms and communication tools effectively to promote engagement and collaboration
Data Protection
- Support the implementation and monitoring of GDPR and information governance procedures
- Maintain accurate records relating to data requests, retention schedules and compliance activities
- Produce reports and documentation to support data protection monitoring
- Liaise with stakeholders across the trust regarding information requests and record management
- Identify issues and escalate concerns in accordance with established procedures
Governance
- Organise trustee, committee and local governance meetings, including preparation and distribution of agendas and papers
- Produce accurate minutes and maintain action logs and governance records
- Ensure governance documentation is stored securely and complies with statutory requirements
- Communicate effectively with trustees, governors and senior leaders, acting as a professional point of contact
- Support the preparation of reports and information required for statutory returns and meetings
- Contribute to continuous improvements in governance administration processes
Where you'll work
Heaton Avenue Primary School
South Parade
Cleckheaton
West Yorkshire
BD19 3AE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
KIRKLEES COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The role will involve working as part of a team and will involve developing, implementing, maintaining and improving administrative services.
Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.
The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers.
With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation, through support of functional areas, working across teams and resolving issues as requested. The flexibility and responsiveness required allows the apprentice to develop a wide range of skills.
The business administrator is expected to deliver their responsibilities efficiently and with integrity, showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills.
The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.
The apprenticeship standard requires management of a project and evidence a process that they have improved, as well as mentoring and coaching responsibilities.
The Business Administrator Level 3 Apprenticeship Standard is assessed at the end of the programme externally by the awarding body, NCFE; to assess and test the candidate’s knowledge, skills and behaviours.
The end point assessment will include:
A range of assessment tools, such as:
- Observation
- Presentation on the project undertaken
- Test of knowledge using scenarios with questions
- Competency-based interview
- Assessment on portfolio of evidence
Delivery of the programme is via planned face-to-face classes and workshop sessions at the Waterfront Centre in Huddersfield, HD1 3LD.
Your employer will provided you with paid time off to study, as part of the apprenticeship programme.
More training information
The apprenticeship programme to be undertaken will be dependent upon the successful candidates' qualifications and experience. I fyou do not meet the criteria, you may be offered the opportunity to complete the Level 2 Administrator Assistant Apprenticeship.
Should you be offered the Level 2 apprenticeship, on successful completion, you may be offered the opportunity to later progress onto the level 3 qualification.
Each course will cover a range of Skills, Knowledge and Behaviours as outlined by the apprenticeship standard. These will be transferable and suitable to an administration role in any sector.
As part of your contract of employment completion of the apprenticeship training programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:
- Attend and be punctual for all induction session, lessons, work-based training/support sessions.
- Complete all required assignments by the required timeline.
- Build up your portfolio of evidence on-going.
- Access support from your tutor/assessor as and when required.
Requirements
Essential qualifications
GCSE in:
Work Experience in:
Microsoft in:
Desirable qualifications
BTEC in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Excellent attendance
- Microsoft Office, Word & Excel
Other requirements
You will be required pass a Disclosure and Barring Service (DBS) check.
There are good transport links by bus to the Cleckheaton site. Please check cost and time it will take to travel.
As part of your contract, you will be required to work at other sites, this will be arranged and agreed ongoing. You will make your own travel arrangements.
The postholder will be linked with a school within the Trust to help develop their understanding of how central administration teams support schools. Wherever possible, this will be a school that is either closest to the postholder’s home address or the easiest for them to travel to.
It would be desirable if you had use of a car but not essential.
About this employer
Welcome to SHARE Multi-Academy Trust
We are a small, friendly partnership, currently consisting of five secondary and four primary schools in West Yorkshire. Our core belief is about valuing people and helping them to be as successful as they can be. This is both challenging and rewarding and we hope you find it inspiring.
In the years since the Trust was formed in 2011, schools everywhere have seen a considerable amount of change. We have met these challenges with a shared approach, working as a team, enjoying the support of shared moderation, making us stronger and more structured. Through supporting and challenging each other, the Trust has enriched each member school beyond our expectations.
We encourage the sharing of our expertise, whether it’s about recruiting and retaining good staff or improving the quality of learning; we all contribute and share our experience and best practice, helping to make our schools better places for our staff and pupils.
High performing schools enjoy the opportunity to contribute and share good practice, meeting with like-minded headteachers as partners and helping to improve the standard of education for young people.
Our own model for school improvement is an effective resource that we regularly tap into: good behaviour, good routines in lessons, tackling teacher expectations, stretching pupils and marking with constructive feedback are the key foundations we build on for long-term success. Schools that need more support soon begin to thrive.
https://www.sharemat.org/ (opens in new tab)
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
There may be a possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.
There may also be further apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.
Ask a question
The contact for this apprenticeship is:
KIRKLEES COLLEGE
Nichola Barnes
nbarnes@kirkleescollege.ac.uk
01484437054
The reference code for this apprenticeship is VAC2000044265.
Apply now
Closes in 16 days (Sunday 9 August 2026 at 11:59pm)