Purchasing Administartion Apprenticeship

DISTAG QCS UK LTD

Ipswich (IP1 5AP)

Closes in 30 days (Friday 31 July 2026 at 11:59pm)

Posted on 1 July 2026

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Summary

Distag are looking for an ambitious apprentice to join their team in a Purchasing Administration role. 

• Wage:

  £16,640 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday 8.30am - 5pm with a one-hour lunch break.

  40 hours a week

• Start date:

  Saturday 1 August 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Assist Procurement Specialists in creating reports for ordering and monitoring purposes.

Carry out the relevant system processes in relation to purchasing functions, including processing stock once it has left suppliers and is in transit, receiving stock in on delivery and invoicing.

Liaise with the Sales Team in relation to backorder enquiries, assist with quotations and orders to provide pricing and lead times.

Assist with product creation on our MRP system and maintaining product data validations.

Assist in managing the stock levels across our locations, arranging for stock to be transferred as appropriate.

Supporting other members of the team and assisting with other tasks as required.

Where you'll work

Unit 24 Farthing Road
Ipswich
IP1 5AP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

W S TRAINING LTD.

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

• English (grade Level 4)
• Maths (grade Level 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Logical
• Team working
• Initiative
• Patience

Other requirements

This post has the specified working hours of 40 hours per week, normally 8:30am – 5:30pm, Monday to Friday, with a one-hour lunch break, but it is required that the Purchasing Assistant will work such hours necessary to carry out the duties associated with the post. Overtime is not payable.

About this employer

Distag QCS (UK) Ltd is a well-established manufacturer, importer, and distributor of engineering components, primarily serving the agricultural and industrial machinery sectors across the UK and Ireland.

https://www.distag.com/ (opens in new tab)

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

The opportunity to gain a full-time position.

Ask a question

The contact for this apprenticeship is:

W S TRAINING LTD.

The Skills Team

skills@wstraining.co.uk

The reference code for this apprenticeship is VAC2000040249.

Apply now

Closes in 30 days (Friday 31 July 2026 at 11:59pm)