School Administration and Reception Apprentice

THE APEX ACADEMIES LTD

CRAMLINGTON (NE23 3AR)

Closes in 24 days (Friday 24 July 2026 at 11:59pm)

Posted on 29 June 2026

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Summary

You’ll be supporting with several administrative tasks, including recruitment, compliance and finance, to support the smooth running of all school functions. This is a key role in a busy working environment where you’ll need to be proactive and resilient, and have an outgoing personality.

Wage

£14,560 a year

Minimum wage rates (opens in new tab)

£12480 – term time only. (£14560 full-time equivalent)

Training course
Business administrator (level 3)
Hours
Monday - Friday, 8.30am - 4.00pm with 30 minutes lunch.

35 hours a week

Start date

Monday 27 July 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • You will be in contact with young people who have been excluded from mainstream education, who are between the ages of 11 and 16
  • You’ll need to be hard-working and resilient with a strong outgoing personality
  • Support the Director of Operations in the effective operation of the Academy and delivery of strategic priorities
  • Support the non-educational functions of the Academy, including finance, estates, HR, IT, health and safety, and compliance
  • Support the development of efficient systems and processes that enable educational leaders to focus on teaching and learning
  • Support the preparation of accurate and timely reports for regulators and auditors
  • Support the financial planning, budgeting, and monitoring across the Trust
  • Support compliance with the Academy Trust Handbook and other regulatory frameworks
  • Support external audit processes and ensure financial transparency and probity
  • Support the implementation of cost-effective procurement and contract management practices
  • Monitor spending patterns and identify opportunities for efficiency and value for money
  • Support HR operations, including recruitment, onboarding, appraisal, and employee relations
  • Support personnel processes – ensure we are aligned with employment law, safeguarding, and best practice
  • Support the health and safety standards for our buildings, sites, and facilities. Ensure we meet statutory health and safety standards
  • Support planned maintenance, risk assessments, and emergency procedures
  • Support the maintenance of accurate records of compliance checks, audits, and certifications
  • Support the fire safety, first aid provision, and risk management processes
  • Support the Trust’s responsibility under GDPR and data protection
  • Support the oversight of ICT provision, data security, and digital infrastructure
  • Support the administrative teams - provide high-quality, consistent support across the Trust
  • Represent the Trust with professionalism and integrity to all stakeholders
  • Build positive relationships with local authorities, external agencies, and community partners
  • Contribute to marketing, communication, and the positive reputation of the Trust

Where you'll work

SCOTT STREET
HARTFORD
CRAMLINGTON
NE23 3AR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ACCESS TRAINING LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • Business Administration Level 3 apprenticeship with Access Training, 1 day per month at Team Valley
  • Internal training on policies and procedures, including risk assessment, safeguarding, prevent

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Organisation skills
  • Problem solving skills
  • Logical
  • Team working
  • Initiative
  • Non judgemental
  • Patience
  • Time Management Skills
  • Empathetic
  • Resilience
  • Adaptable

Other requirements

  • This post is subject to an enhanced DBS check and satisfactory references

About this employer

We aim to empower every pupil, regardless of their ability, with an education that nurtures their potential, inspires lifelong learning, and equips them to thrive and contribute to their community.

With four decades of experience in education between us, we have seen firsthand the power of education to transform lives. It is a privilege to be part of a school with such a clear mission to nurture and empower every young person.

Our “vision", “mission", and “values” are inspired by the 'Nolan Principles'. These principles resonate with our ambition of operating from a platform of excellence to support young people in our region to achieve their undoubted potential. When making decisions, we will always ensure we are adhering to our “vision”, “mission” and “values”.

We are both pleased to have appointed Amran Suleman as Headteacher – a leader with deep experience in SEND, SEMH, and ASC settings. We will both work closely alongside him, providing ongoing support to ensure the school is a safe, aspirational, and inclusive place for all.

We look forward to the journey ahead and to building strong partnerships with families, staff, and the wider community.

 

https://apexacademy.school/ (opens in new tab)

Company benefits

  • Company Pension Scheme
  • On-site free parking
  • Wellbeing Programme
  • Refreshments provided/free lunches

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

  • This position offers the opportunity for permanent and long-term employment for the right candidate

Ask a question

The contact for this apprenticeship is:

ACCESS TRAINING LIMITED

Sophy Lamb

slamb@accesstraining.org

The reference code for this apprenticeship is VAC2000039628.

Apply now

Closes in 24 days (Friday 24 July 2026 at 11:59pm)