Apprentice Administrative Assistant at Sandy Lane Primary School
Sandy Lane Primary School
Cottingley Road (BD15 9JU)
Closes in 18 days (Monday 13 July 2026)
Posted on 25 June 2026
Contents
Summary
We are looking to appoint an enthusiastic, motivated and committed individual who has a professional approach to supporting the admin team, teaching staff and senior leaders of our school. As the first point of contact for parents and visitors, you will have a welcoming and professional manner with excellent interpersonal skills.
- Wage
-
£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday school hours with time allowed for off the job training. Please discuss working week at interview.
37 hours a week
- Start date
-
Tuesday 1 September 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
PRIME OBJECTIVES OF THE POST:
To assist in the provision of high quality professional, flexible, proficient and constructive clerical, administration, financial support and reception service to the school.
Responsible to the Office Manager/Headteacher from whom they will receive formal supervision and who will allocate work when necessary. However, much of the work is self-generating, and the post holder will be expected to work within established procedures and guidelines and to prioritise day-to-day work, referring only exceptional or complex queries to senior members of staff. In the absence of the Office Manager would be expected to liaise with senior team members to ensure continuation of essential services.
To provide prompt and effective information, advice and access to services provided by the School to parents/carers, governors, community groups, members of the public and other agencies, dealing with requests for help and intervention, seeking guidance from and working in conjunction with senior/qualified professional staff on more complex requests. Undertaking and promoting the School to public and external agencies.
May from time to time be required to undertake other duties commensurate with the grade and level of responsibility defined in this job description.
RESPONSIBILITIES:
ORGANISATION
- To give advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided, liaising with other staff within the school and assessing the level of urgency
- Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assisting with arrangements for visits by school nurse, photographer etc.
ADMINISTRATION
- Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, faxing, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked
- Maintain manual systems
- Basic data inputting of computerised records/management information systems
- Undertake typing, word-processing and other IT based tasks
- Undertake routine administration, e.g. registers/school meals
Where you'll work
Sandy Lane Primary School
Cottingley Road
BD15 9JU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
SHIPLEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Flexible deliver including the following:
- Formal Learning Sessions: One 2-hour session per 4 weeks
Interim 1-to-1s: Weekly or bi-weekly informal catchups (usually online) - Formal Progress Reviews: Meetings with the apprentice and their Line Manager (LM) initially at the 6-week mark, and every 12 weeks thereafter
- The learner and employer to decide how to best structure their "Off-the-Job" training time. Some prefer one full study day per week, while others find it more effective to allocate 2 hours daily
Requirements
Desirable qualifications
GCSE in:
- English (grade 4+, A*-C or L2 equivalent)
- Maths (grade 4+, A*-C or L2 equivalent)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
Other requirements
Please ensure you have: Researched the role, the location of the school. A DBS criminal record check and eligibility to work in the UK will be required. All applicants will be asked to submit a current CV and attend an information advice and guidance session.
About this employer
At Sandy Lane Primary school we are dedicated to ensuring we offer our children a wealth of opportunities, including opening their eye to the world of work. We are keen to work with local businesses to show the children what is happening in and around their local community.
After this apprenticeship
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
- The administration role may be a gateway to further career opportunities, such as management or senior support roles
- The employer may offer a permanent position upon successful completion of the apprenticeship
Ask a question
The contact for this apprenticeship is:
SHIPLEY COLLEGE
Petras Puodziunas
apprenticeships@shipley.ac.uk
01274327390
The reference code for this apprenticeship is VAC2000039154.
Apply now
Closes in 18 days (Monday 13 July 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.