Business Administrator Apprentice Level 3

HARLAXTON ENGINEERING SERVICES LTD

GRANTHAM (NG32 2HT)

Closes in 30 days (Thursday 23 July 2026 at 11:59pm)

Posted on 23 June 2026

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Summary

Harlaxton Engineering is seeking a motivated and organised Business Administrator Apprentice to join our team. You will work closely with operational and office teams to support administrative processes, communication, and project coordination.

• Wage:

  £16,640 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, 8:30am - 5pm.

  40 hours a week

• Start date:

  Tuesday 1 September 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

General Administration:

• Provide administrative support to the office and project teams
• Maintain accurate records, files, and databases
• Prepare documents, reports, and project paperwork
• Manage emails and correspondence effectively
• Ensure documentation is stored in line with company procedures

Project & Operational Support:

• Assist with scheduling works, appointments, and site activities
• Support the coordination of engineers and site teams
• Help maintain project documentation and track progress
• Liaise with internal teams, subcontractors, and clients
• Support procurement processes, including ordering materials and tracking deliveries

Customer & Stakeholder Communication:

• Respond to enquiries via telephone and email in a professional manner
• Build positive relationships with clients, suppliers, and colleagues
• Provide updates and information as required

Compliance & Systems:

• Support adherence to company policies and industry regulations
• Maintain health & safety documentation and records
• Use IT systems to input, update and manage data accurately
• Ensure confidentiality and data protection is maintained at all times

Where you'll work

TOLL BAR ROAD
MARSTON
GRANTHAM
NG32 2HT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

THE PRIORY FEDERATION OF ACADEMIES

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Successful candidate will be required to attend a workshop in Lincoln once per month.

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Mathematics (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Organisation skills
• Customer care skills
• Administrative skills
• Analytical skills
• Team working

About this employer

Harlaxton Engineering Services Ltd is a family run, wholly independent company operating as an ICP (Independent Connection Provider), SLO (Self Lay Organisation) and UIP (Utility Infrastructure Provider) throughout the UK.

We offer an innovative and transparent approach to ensure long lasting solutions to our clients and end users. From initial design to final commissioning, our team of highly trained and experienced engineers complete all work in-house ensuring no work is outsourced.

Our staff are our most important asset, therefore we run a dedicated training program to up-skill our workforce.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

There may be an opportunity for the apprentice to be offered a permanent position and further training.

Ask a question

The contact for this apprenticeship is:

THE PRIORY FEDERATION OF ACADEMIES

The reference code for this apprenticeship is VAC2000038661.

Apply now

Closes in 30 days (Thursday 23 July 2026 at 11:59pm)