Apprentice Arts & Library Administrator (Level 3)

Sefton Metropolitan Borough Council

Liverpool (L22 0LQ)

Closes in 14 days (Thursday 2 July 2026)

Posted on 17 June 2026

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Summary

The Library Arts Administration Assistant works with the Libraries Senior Development Manager, and At The Library National Portfolio Organisation Project Team to support the efficient administration and delivery of our creative arts programme, supporting the collection of data, and administration and organisation of events and activities.

• Wage:

  £14,976 to £23,793.12, depending on your age

  National Minimum Wage

  Minimum wage rates (opens in new tab)

  National Minimum wage for Age plus 3%

• Training course: Business administrator (level 3)
• Hours: Monday - Friday (candidates may be required to work alternate Saturday mornings and will be given time off in the week to compensate). Working hours TBC.

  36 hours a week

• Start date:

  Monday 3 August 2026

• Duration:

  1 year 9 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assist in the collection, production and monitoring of information on audience experience, and other performance indicators for our programme, as needed to report on our activities to funders including Arts Council England
• Undertake administrative, clerical, distribution and financial systems, and maintain project records to comply with data protection and other requirements. E.g. researching quotes from suppliers, arranging travel or accommodation, minuting meetings
• Assist with the preparation and distribution of publicity materials and publications, including social media and online activity, and liaison between the Project Team, library service and other organisations and agencies
• Support the delivery of creative project activities. This will include working with the NPO Project Team, librarians and artists to provide organisational and administrative support for workshops, exhibitions, events and productions
• Agree to participate in a range of training courses, learning and research activities to support personal and professional development and awareness as required
• Operate ICT computer systems and other office equipment for all appropriate administrative procedures, in support of the continued effectiveness of the At the Library Project

Where you'll work

Crosby Library
Crosby Road North
Liverpool
L22 0LQ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WIRRAL METROPOLITAN COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• Level 3 Business Administration
• The training will be delivered at the workplace

Requirements

Essential qualifications

GCSE in:

• English (grade 4 and above)
• Maths (grade 4 and above)

Desirable qualifications

ECDL/CLAIT in:

ICT (grade Level 2)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Team working
• Creative
• Initiative
• Non judgemental
• Physical fitness

About this employer

Sefton Council is a local authority within the Liverpool City Region. Sefton is a diverse and exciting borough and is a great place to live and work. As an employer we can offer a diverse range of job roles across a variety of settings. We offer attractive conditions of service which allow for a good work life balance and invest in our staff through our learning and development programme.

http://www.sefton.gov.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).

• Apprentice will receive on programme support from an Apprenticeship Officer and redeployment support during the last 2-months of their apprenticeship contract
• Job seeking support also included

Ask a question

The contact for this apprenticeship is:

Sefton Metropolitan Borough Council

The Corporate Apprenticeship Team

Apprenticeships@sefton.gov.uk

The reference code for this apprenticeship is VAC2000037737.

Apply now

Closes in 14 days (Thursday 2 July 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.