Production Administrator Apprenticeship

Qi Van Systems

TELFORD (TF3 3BN)

Closes in 18 days (Sunday 28 June 2026 at 11:59pm)

Posted on 10 June 2026

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Summary

We are looking for a hardworking, organized, and motivated Business Administration Apprentice to join our growing team. This role will be based within the production administration department. The successful candidate will play an important role in supporting the organisation and coordination of subcontractors and production administration.

Wage

£16,640 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

2 x 15 minute breaks Mon-Thurs (paid) + 30 minute lunch break unpaid

1 x 15 minute break Friday (paid)

Training course
Business administrator (level 3)
Hours
Monday - Thursday, 7.30am - 4.30pm with 1.30pm finish on a Friday.

40 hours a week

Start date

Tuesday 1 September 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

You will need to have a strong passion for planning and organization, as these skills will be key to your day-to-day responsibilities.

Key responsibilities will include:

  • Creating and issuing production documents such as job cards.
  • Tracking jobs through production
  • Regular data entry on the system to update the progress of production
  • Consult with production and the support teams
  • Confirm on the system when products are complete and ready for support to despatch
  • Managing and planning work for subcontractors that visit the site
  • Going on to shopfloor / production areas to resolve issues
  • Updating production and build schedules
  • Maintaining accurate records and completing data entry tasks
  • Supporting the coordination of subcontractors
  • Communicating with departments, including production and Support
  • Ensuring paperwork and documentation are completed accurately
  • Helping maintain a clean, organised, and safe working environment
  • Learning company systems, processes, and procedures
  • Providing general administrative support to the production department

Where you'll work

UNIT C
STAFFORD PARK 18
TELFORD
TF3 3BN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

IN-COMM TRAINING AND BUSINESS SERVICES LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • This is a Business Administration Level 3 apprenticeship which is delivered over an 18-month period
  • You will be required to attend an initial induction period and training workshops at the training site, In-Comm Training Services in Telford, TF3 3AJ, followed by monthly assessor visits to you in your company

Requirements

Desirable qualifications

GCSE in:

English, Maths and Science (grade 9-4 minimum)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Number skills
  • Team working
  • Initiative
  • Physical fitness

Other requirements

  • The applicant must be willing to learn and interested in developing their knowledge and understanding of the manufacturing industry and have a desire and interest in business. No prior experience is needed for this role, just the desire to learn and progress
  • You will have a mentor who will encourage and support you while you are working on your apprenticeship

The right attitude to want to learn and train is essential to this opportunity.

There are elements of this role where the job is hands-on, and the successful candidate will need to be physically active during the working day.

About this employer

With over 35 years’ of experience within the vehicle conversion industry, Qi Van Systems has led the way in innovation, quality and customer service. From a central location in Telford, we are able to offer customers a complete vehicle conversion solution. Every vehicle is tracked and managed using our industry leading Order Management and Tracking System (OMTS).

Our company ethos is to become a supply partner of choice to our customers through engagement, project management and continuous innovation. With this vision embedded throughout the culture of the business, Qi Van Systems is ready to help assist your conversion requirements.

https://qivansystems.co.uk/ (opens in new tab)

After this apprenticeship

  • There is a full-time position after successful completion of the apprenticeship and opportunities to progress onto further qualifications
  • As part of our strategic growth plans for the business, there is a need to recruit and train apprentices and then for them to develop in suitable, permanent positions

Ask a question

The contact for this apprenticeship is:

IN-COMM TRAINING AND BUSINESS SERVICES LIMITED

Aimee Newman (In-Comm Training)

aimeen@in-comm.co.uk

The reference code for this apprenticeship is VAC2000036417.

Apply now

Closes in 18 days (Sunday 28 June 2026 at 11:59pm)