Business Administration Apprentice
OLDHAM ENGINEERING INSTALLATIONS LTD.
OLDHAM (OL8 3QP)
Closes in 14 days (Friday 26 June 2026 at 11:59pm)
Posted on 5 June 2026
Contents
Summary
Based in our office in Hollinwood, you will be supporting our small administration team.
As our office is the first point of contact for many of our clients, we are looking for someone with strong communication skills (email /phone / written / face-to-face) as well as excellent listening and note taking skills.
- Wage
-
£16,640 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday
9:00am to 5:00pm
40 hours a week
- Start date
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Monday 6 July 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Attention to detail is the most essential part of this role and diligence when completing tasks is vital.
The correspondence and documentation that is produced within our office, all contributes to a client’s overall experience and impression of the company. Our high-quality ethos isn’t just reserved to our on-site installation work, we are committed to a high level of professionalism throughout the business.
There are times when the office is extremely busy with multiple requests coming in and short deadlines, so you will need to be able to prioritise your workload at these times.
On the other side of that, there are periods when the office is also very quiet. We are looking for someone who can use initiative to stay useful and identify possible tasks to complete, even when all the normal day to day tasks are done.
- Experience of Microsoft Office software as a minimum (primarily Excel and Word)
- Familiarisation with Apple Mac applications (such as Numbers and Pages) an advantage
- Manage telephone correspondence and communications, making sure that messages are passed promptly to the appropriate member of staff
- Greeting visitors into the building, ensuring they sign in and welcoming them with refreshments
- Provide administration support to the sales team when dealing with incoming enquiries
- Data input and contribute to the accurate recording and entering of sales and pricing information
- Assist in organising, coordinating and recording meetings
- Ensure you comply with Data Protec on requirements when storing and sharing confidential / sensitive personal data relating to staff members and client project documenta on
- Deal with incoming and external post
- Action in-coming emails promptly, monitoring and directing emails accordingly
- Drafting out going e-mails for Directors
- Manage diaries and book appointments
- Monitor and order stationery and cleaning materials, as directed by the Directors
- Monitor and order site work wear, including checking incoming deliveries
- Calling suppliers for quotations
- Placing order with suppliers for sites around the UK, arranging deliveries and collections of hired equipment and creating the associated purchase order documents
- Setting up enquiry and contract files (hard copy and electronic) and general filing dues
- Keeping the job book schedules, contract trackers and enquiry status sheets up to date
- Finding and booking accommodation for employees
- Updating internal employee health and safety CV’s and the training matrix records
- Assisting Directors with project pricing, including data entry of conveyor components, filling in timesheets and reports with the weekly hours from each site
- Typing up customer feedback and procedural non-conformance forms
- Assist in gathering and creating documenta on as part of the client and governing body quality, health and safety appraisals and audits
- Complete case studies about projects already completed
- Assist in marketing projects, including PowerPoint presentations and creating more of an online and social media presence
The purpose of this job description is to focus on the main responsibilities of the role. The list of duties for which the postholder is responsible may, within reason, vary at the discretion of OEI.
Where you'll work
UNIT A
ALBERT STREET
HOLLINWOOD
OLDHAM
OL8 3QP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE OLDHAM COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Off the job training will take place one day a week at Oldham College
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Team working
- Initiative
Other requirements
An interest in mathematics and/or engineering would be a strong advantage, in terms of better understanding what we do and expanding your skills within the office.
About this employer
Oldham Engineering Installations Ltd. is an experienced mechanical installation company, who specialise in the installation of automation systems across a wide variety of industries. We are a family business established over 35 years ago, who pride ourselves on our on-the-job training and employee loyalty. This allows us to provide our clients with a high quality, highly skilled service and most important of all maintain high levels of health and safety. Our employees are key in supporting us to achieve the levels of service that set us apart from our competitors and your role in this is outlined below.
After this apprenticeship
- Full time position for the right candidate
Ask a question
The contact for this apprenticeship is:
THE OLDHAM COLLEGE
Deborah Wynn
deborah.wynn@oldham.ac.uk
01617853586
The reference code for this apprenticeship is VAC2000035427.
Apply now
Closes in 14 days (Friday 26 June 2026 at 11:59pm)