Letting Administrator Apprentice
GALAXY LETTS LIMITED
Grimsby (DN32 9JE)
Closes in 15 days (Wednesday 10 June 2026 at 11:59pm)
Posted on 26 May 2026
Contents
Summary
Join Galaxy Letts as a Letting Administrator Apprentice and gain hands-on experience in property lettings, customer service, administration and tenancy support. Work towards a Level 3 Business Administrator qualification while building valuable skills in a fast-paced office environment.
- Wage
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£10,400 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday-Friday, 10am-3pm.
25 hours a week
- Start date
-
Monday 22 June 2026
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Support the day-to-day administration of the lettings office.
- Answer telephone and email enquiries from landlords, tenants and contractors.
- Maintain accurate digital records, documents and tenancy information.
- Assist property managers with administrative duties and general office support.
- Work alongside property inspectors to carry out property inspections and reports.
- Undertake property viewings with prospective tenants.
- Carry out meter readings and support with property visits when required.
- Prepare letters, emails and tenancy documentation.
- Schedule appointments, inspections and contractor visits.
- Support with compliance checks and filing of certificates and documents.
- Use internal systems to update property and tenant records.
- Deliver excellent customer service at all times.
- Work towards the successful completion of the Level 3 Business Administrator Apprenticeship Standard.
- Develop communication, organisation, teamwork and IT skills within a professional office environment.
Where you'll work
Rear of 231 Heneage Road
Grimsby
DN32 9JE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
TEC PARTNERSHIP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Level 3 Business Administrator.
- A bespoke programme of technical and vocational training.
- Functional skills in Maths and English *if applicable.
More training information
The successful candidate will be assigned a dedicated work-based trainer who will provide support and guidance throughout the course. This Apprenticeship is delivered wholly in the workplace. The successful candidate will not need to attend any weekly sessions at the Grimsby Institute unless Maths or English is required as part of the Apprenticeship.
Requirements
Essential qualifications
GCSE in:
- English (grade 4/C)
- Maths (grade 4/C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Presentation skills
- Administrative skills
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
Prior to applying, please ensure you are able to get to and from this workplace within the operating hours.
Please be aware, as in the first part of the process, you will be asked to complete a Learner Form and online assessments in English and Maths. You will receive one-to-one Information, Advice and Guidance with one of the Learner Engagement Team.
About this employer
Galaxy Letts is a modern and growing letting agency dedicated to making the rental process simple, professional and stress-free for both landlords and tenants. Since 2018, the company has built a strong reputation for delivering reliable, personalised property services and supporting clients throughout every stage of the lettings journey.
After this apprenticeship
- Possible permanent contract upon successful completion of the Apprenticeship and further enhanced industry-based training.
- An apprenticeship allows you to earn a wage, gain valuable work experience and industry-specific competence.
- Transferable skills that are invaluable in the wider world of work.
Ask a question
The contact for this apprenticeship is:
TEC PARTNERSHIP
Claire
myapprenticeship@grimsby.ac.uk
The reference code for this apprenticeship is VAC2000033384.
Apply now
Closes in 15 days (Wednesday 10 June 2026 at 11:59pm)