Apprentice Administrator
South Gloucestershire and Stroud College
Bristol (BS34 7AT)
Closes in 12 days (Monday 1 June 2026 at 11:59pm)
Posted on 18 May 2026
Contents
Summary
We have an exciting role of Apprentice Apprenticeship Administrator within our Apprenticeship Support and Compliance team! The role includes completion of the Level 3 Business Administration Apprenticeship, with a clear progression pathway opportunity to the Level 4 Business Analyst Apprenticeship.
- Wage
-
£15,392 to £24,454.04, depending on your age
National Minimum Wage
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, working hours TBC
37 hours a week
- Start date
-
Saturday 1 August 2026
- Duration
-
1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- To register and book Apprentices into their Apprenticeship Assessments liaising with in-house support services and Lecturer Assessors, utilising the relevant platforms for each Apprenticeship Assessment Organisation
- To monitor and accurately record the student’s progress and final Apprenticeship Assessment grading on the College’s MIS system and E-portfolio platform
- To work closely with the Employer Engagement team and Learning Area Managers to monitor and support with the Apprentice’s recruitment and enrolment documentation, including funding guidance and Change of Employers
- To enrol students on to the required courses and Apprenticeship standard using the College’s MIS system and to provide further support to employers to ensure an Apprenticeship cohort is created on the Apprenticeship Service
- To work closely with the Apprenticeship Funding & Compliance Manager to ensure compliance is maintained in line with the DfE Funding Rules. This includes but not limited to, completing reports and reviewing data
- To support internal and external stakeholders by answering queries and completing administrational task timely using a variety of communication methods
- Knowledge of Apprenticeship provision and the DfE Funding rules is desirable
Where you'll work
SGS College,
Filton Avenue
Bristol
BS34 7AT
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
College attendance is required to complete the Business Admin Level 3 Diploma element of this apprenticeship. This will be at our Filton Campus and will be for approx. 10 sessions.
Requirements
Essential qualifications
GCSE in:
- English (grade 4 and above)
- Maths (grade 4 and above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Team working
- Initiative
- Non judgemental
Other requirements
SGS College is committed to safeguarding children and vulnerable adults. All employment offers are contingent upon satisfactory references, an Enhanced DBS check, and additional checks and online searches in accordance with KCSIE guidance.
About this employer
South Gloucestershire & Stroud College has an excellent reputation for delivering further education and work-based programmes in a range of subjects – from business to sport, construction to media, GCSE’s and A Levels to Honour Degree level programmes.
Our experienced and passionate staff work hard to help students and colleagues achieve their personal challenges and career goals. We are proud of SGS and committed to making the College the best it can be. We are currently working hard to achieve “Outstanding” status after being classified as “Good” in our last inspection. For more information, please visit https://www.sgscol.ac.uk/
After this apprenticeship
The role includes completion of the Level 3 Business Administration Apprenticeship, with a clear progression pathway opportunity to the Level 4 Business Analyst Apprenticeship.
Ask a question
The contact for this apprenticeship is:
SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE
Elaine Baillie
elaine.baillie@sgscol.ac.uk
The reference code for this apprenticeship is VAC2000032182.
Apply now
Closes in 12 days (Monday 1 June 2026 at 11:59pm)