Bid Administrator Apprentice
PERSONNEL HYGIENE SERVICES LIMITED
Tamworth (B77 5DQ)
Closes in 23 days (Friday 12 June 2026)
Posted on 18 May 2026
Contents
Summary
Are you looking to start a new and exciting career as a Bid Administrator? Our Tenders Team works across the business. We are looking for a motivated individual who is a strong team player, has excellent attention to detail, and enjoys administrative work.
- Wage
-
£21,575 a year
Minimum wage rates (opens in new tab)
Other benefits such as improved parental and paternity leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance.
- Training course
- Bid and proposal co-ordinator (level 3)
- Hours
-
Monday to Friday with flexibility of hours to be agreed.
37 hours 30 minutes a week
- Start date
-
Wednesday 1 July 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Key purpose of role:
- To provide effective administrative support for the Tenders team
- This role involves supporting with the identification and qualification of opportunities, completing PQQs/SQs and working with other phs departments to update bid library information
- Supporting in the renewal of existing business and the winning of new business opportunities
The Bid Administrator role at phs will involve:
- Maintaining the database for prospective customers’ web-based portals, ensuring accurate and relevant registration details are held
- Proactively progressing the registration of expressions of interest on the prospective customer web-based portals
- Reviewing incoming potential opportunities, highlighting those that may be relevant and sharing with the relevant sales leads
- Completing Supplier Questionnaires and Pre- Qualification Questionnaires
- Maintaining the Bids Library of corporate and divisional standard general documentation
- Maintaining the register of wins/losses and client feedback
Ensuring the tender renewal pipeline database is updated / relevant and contains the latest market intelligence for future bids - Managing the team email inbox and inbound bid calls
- Quality assure content for accuracy
- Supporting the Head of Tenders with the creation of bespoke reports
- Working as part of the team to continuously improve how we operate
Where you'll work
Forties
Two Gates Wilnecote
Tamworth
B77 5DQ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
RHG CONSULT LTD
Training course
Bid and proposal co-ordinator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
- Ability to meet defined deadlines and set own milestones to manage workload
- Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
- Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
- Ability to meet bid submission deadlines according to guidelines / instructions
- Logging and capture of all proposal data in central repository
- Able to maintain a healthy work life balance and understand the reasons why it is important to do so
- Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
- Ability to proof read with an eye for detail
- Good creative writing skills and good grammar/authoring
- Collate proposal documents using library/information stores, search engines/corporate directories
- Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
- Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
- Liaise with sales/legal/finance teams and other virtual team members as necessary
- The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
- Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
- Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
- Build rapport and trust
Training schedule
- The training for the apprenticeship will be carried out remotely with workshops/one-to-one/reviews undertaken by a dedicated learning coach with RHG Consult Ltd
- On successful completion of the apprenticeship, you will gain a Level 3 Bid and Proposal Co-ordinator qualification and be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP)
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Logical
- Team working
- Initiative
- Can Do Attitude
Other requirements
Desirable: Understanding of the procurement process for public and private sector.
About this employer
phs was founded in 1963 and we are the leading provider for Hygiene Services in the UK, Spain and Ireland with over 90,000 customers across 300,000 locations incorporating numerous businesses during its 63 years of business.
Our businesses include: Washrooms, Healthcare, Floorcare, Phs Direct and Direct 365 (sale of consumables), Phs Greenleaf, Teacrate, Besafe, Wastekit and Compliance.
At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.
http://phs.co.uk (opens in new tab)
Company benefits
- 23 days holiday plus bank holidays (31 days in total) plus a Buy / Sell holiday scheme and Free Parking onsite
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
- Potential to develop into a Bid Writing Role
Ask a question
The contact for this apprenticeship is:
RHG CONSULT LTD
The reference code for this apprenticeship is VAC2000032151.
Apply now
Closes in 23 days (Friday 12 June 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.