Business Administrator Level 3 Apprenticeship

J-TECH SYSTEMS LTD

Coulsdon (CR5 2HS)

Closes on Friday 12 June 2026

Posted on 5 May 2026

---

Summary

This Business Administrator Level 3 apprenticeship with J‑Tech Systems Ltd is a great opportunity to start a career in a fire and security company. You will support daily administrative tasks, maintain records, prepare documents, and develop key skills such as organisation, communication, and IT while working as part of a supportive team.

• Wage:

  £14,560 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday to Friday 08.00- 17.00

  35 hours a week

• Start date:

  Monday 15 June 2026

• Duration:

  1 year 9 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Assist with maintaining accurate records, registers, and administrative documentation
• Update and organise information on internal systems and databases
• Support data entry tasks, ensuring accuracy and attention to detail
• Help prepare documents and reports for meetings, audits, and quality processes
• Assist with filing, scanning, and general document management
• Respond to basic email and telephone queries, forwarding messages when required
• Support the wider team with general administrative and office tasks
• Learn and follow company processes, policies, and confidentiality requirements

Where you'll work

Derwent House
26 Breakfield
Coulsdon
CR5 2HS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LONDON SOUTH EAST COLLEGES

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

College/ Work

Requirements

Desirable qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Analytical skills
• Logical
• Team working
• Creative

About this employer

J‑Tech Systems Ltd is a growing fire and security systems company based in Coulsdon, with a team of 14 employees. The company specialises in Fire Alarms, CCTV, Access Control, Intruder Alarms, and AV works, and is fully accredited with BAFE and NSI Gold. J‑Tech Systems prides itself on delivering high‑quality, compliant solutions to its clients while maintaining a supportive, professional working environment. The business is a Disability Confident Employer and is committed to developing talent through apprenticeship opportunities.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

• To become a full time member of staff at this organisation or a similar one

Ask a question

The contact for this apprenticeship is:

LONDON SOUTH EAST COLLEGES

The reference code for this apprenticeship is VAC2000029059.

Apply now

Closes on Friday 12 June 2026