Apprentice Registrar
WHITE CUBE LIMITED
London (SE1 3TQ)
Closes in 10 days (Friday 1 May 2026)
Posted on 20 April 2026
Contents
Summary
White Cube, one of the world’s leading contemporary art galleries, representing over 60 international artists are seeking an enthusiastic and motivated individual that is passionate about the sector. This Apprenticeship is rare and a fantastic opportunity for the right person.
- Wage
-
£21,000 a year
- Training course
- Registrar (creative and cultural) (level 6)
- Hours
-
10.00am - 6.00pm, Monday to Friday - 1 hour paid lunch.
35 hours a week
- Start date
-
Wednesday 27 May 2026
- Duration
-
2 years
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Overview -
Are you enthusiastic, motivated and passionate about art and creativity?
White Cube are looking for an Apprentice that will be a key employee adding to their existing experienced and professional workforce. This is a rare and fantastic opportunity for the right person to begin a career in a company that are at the leading edge of what they do.
Key responsibilities:
Client Services Support -
- Assist Client Services Registrars as required – with estimates requests, checking and filing paperwork, assisting on exhibitions and gallery consols, responding to general enquiries in a timely fashion.
- Laise with sales team, set up jobs and shipments on the inventory; liaise with Warehouse, Technical and Reception to coordinate condition checks and release. Work with a range of shippers.
- Certificates of Authenticity - record keeping, dispatch and queries, preparing templates.
Loans & Exhibitions Support -
- Support Loans team with smaller loans to and from White Cube.
- Create and maintain clear documentation for loans from start to finish including, but not limited to, artwork lists, checklists, condition reports, loan cost estimating and invoicing.
- Work with the Associate Director Loans, Project Coordinator and Loans Registrar to maintain and update documentation / information relating to White Cube loans.
- Support team with estimating, communication and coordination on elements of White Cube Artist Exhibitions and Inside White Cube Exhibitions.
- Monitor Loan and Exhibition records in the collections database and action any updates to it as required, maintaining and communicating house style in the process.
Input -
- Field requests from different teams in the gallery ensure that requests are dealt with in a timely fashion.
- Observe style guidelines as well as artist-specific style preferences.
- Quick response time while maintaining accuracy.
Organisation of Weekly Shuttle -
- Field requests from different teams in the gallery check artwork locations/packing/condition.
- Prepare request list for Fine Art Agent.
- Work flexibly to accommodate requests and manage priorities.
- Occasionally arrange additional transport and off-site packing and checking.
General -
- Attend staff meetings and exhibition openings.
- Booking couriers and taxis as required.
- Create Purchase Order Numbers for suppliers.
- Ad hoc task when required to support wider team
If you want a career in a fantastic leading edge company then apply now.
Where you'll work
144-152
Bermondsey Street
London
SE1 3TQ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
Training course
Registrar (creative and cultural) (level 6)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Arrange specialist transport of objects/collections, whether undertaken by the organisation or external transport agents.
- Arrange for the preparation of objects/collections for activities which may include checking title and any restrictions in place; working with conservators to identify conservation requirements, arrange condition reports and permissions for treatments required; make appropriate packing and display arrangements for unique objects/collections; arranging photography.
- Ensure that suitable risk mitigation measures e.g. insurance and indemnity, physical security and monitoring, appropriate environmental conditions are in place to facilitate lending and borrowing.
- Arrange and undertake audits of objects/collections and documentation to ensure compliance.
- Co-ordinate and review conservation condition reports for activities including liaison with external Conservators where required.
- Analyse and complete or collate facilities reports, security reports, display case supplements and environmental information.
- Ensure object/collections storage facilities and object/collections movement plans are fit for purpose.
- Critically analyse, interpret and evaluate complex situations, devise a suitable course of action for complex problems/projects, manage/solve/coordinate to conclusion.
- Provide advice to internal and external colleagues and implement best practice when managing projects or programs; determine project/program parameters and refine/adapt when problems/limitations arise from internal/external factors.
- Contribute to budget preparation and management of budgets to ensure collections activities are financially viable.
- Agree, manage and deliver the time critical transport and installation schedules for unique objects/collections either entering or exiting the
- Seek quotations for specialist transport and other activities e.g. display cases.
- Make arrangements for couriers/personnel accompanying objects/collections in transit and act as a courier if required.
- Present proposalso the relevant decision making organisation forum/person and prepares subsequent progress reports.
- Undertake procurement management activities for goods and services which may include design and transportation.
- Ensure compliance with Organisation’s project management practices and processes.
- Write or contribute towards care and conservation policy and plans.
- Check that all object/collection activities are compliant with ethical principles, legislative and other legal requirements, regulatory obligations, documentation practices and standards.
- Maintain up to date inventories including valuations and location.
- Where relevant, ensure that the organisation works to Arts Council England Accredited or Designated status guidelines.
- Manage import/export arrangements, cultural export licenses, immunity from seizure cover, customs procedures and security clearance where necessary for objects/collections.
- Provide advice on and implement legal and professional requirements e.g. aviation security regulations, due diligence procedures, Government indemnity schemes.
- Draw up, negotiate and manage contracts which may include loan agreements, acquisition agreements, exhibition contracts and loan agreements.
- Manage all registrarial procedures including control of operations, audits, loan renewals, reporting and forecasting.
- Initiate and lead on projects/programs, polices and procedures and allocate resources (human/fiscal etc.) as required.
- Apply data standards for the organisation in-line with PAS197 and Spectrum requirements. Undertake data entry as required
- Ensure the quality of data entered in the collections management system is accurate, complete and meets organisational requirements and other relevant standards.
- Maintain and develop policies and procedures relating to collections management activities.
- Negotiate with borrowers, lenders and owners the terms and conditions of loans, acquisitions and disposals including security, liability, transport, facilities, environmental requirements, display and costs.
- Exercise broad autonomy and judgement throughout day to day work.
- Communicate to a range of stakeholders to achieve shared goals, objectives and solve problems.
- Write reports, for a range of internal/external audiences, regarding activities.
- Act as an Ambassador for the organisation to raise its profile and communicate the importance of its work. This may mean representing the organisation including attending and/or presenting at conferences and workshops.
- Share best practice and/or delivering training to internal staff and external organisations e.g. UKRG regarding collections management activities.
- Champion ethical, legal or other issues with organisation’s personnel as appropriate.
- Setting milestones, deadlines and workflow for colleagues (in other departments or members of project/program teams) to ensure delivery, as required by the organisation.
- Co-ordinate third-party contractors e.g. transport agents and manage them on and off-site to deliver their set brief.
- Line manage and/or supervise the work of colleagues and/or volunteers as required.
Training schedule
Registrar (Creative and Cultural) Level 6 Apprenticeship Standard
A Registrar operates behind the scenes to enable access and enjoyment of cultural heritage by public and other audiences now and in the future. They may work within a museum, art gallery or similar organisation whether public or private which has a stated remit to promote, collect, manage, preserve, interpret and/or display works of art, historic stories, customs, practices, places, artistic expressions, values, specimens and artefacts of unique and often irreplaceable artistic, historic, cultural or scientific importance, commonly referred to as collections or objects.
The Registrar is responsible for:
- Identifying and managing the provision of protection to the organisation from financial and reputational risks and ensuring the protection of objects/collections from physical risks.
- Managing the logistical, legal, practical and technical aspects of caring for, moving, recording and installing the objects/collections in the organisation’s care.
- Safeguarding collections and ensuring that legal and ethical standards are maintained.
Registrars:
- Organise acquisitions, loans, exhibitions, displays and shipments of objects to enable their organisations’ programmes.
- Develop, implement and use collection management policies and procedures.
- Give expert advice to internal/external colleagues on all collections, loans and exhibition activities taking place nationally and internationally.
- Correspond with lenders/borrowers/owners regarding objects/loans.
- Review and negotiate contracts and legal agreements
- Procure and arrange transport, casing, insurance and indemnity.
- Work with Conservators and Museum and Galleries Technicians to prepare objects for movement or display; travel may be involved.with objects to other locations which may be international.
- May work hands-on with objects e.g. condition checking or packing objects.
For further information please visit -https://skillsengland.education.gov.uk/apprenticeships/st0590-v1-0
Requirements
Essential qualifications
GCSE in:
- English (grade Grade C / 4 or above)
- Maths (grade Grade C / 4 or above)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Customer care skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
About this employer
White Cube was established in London in 1993 by founder Jay Jopling and is now one of the world’s leading contemporary art galleries, representing over 60 international artists and artist estates.
Built on the belief that art has the power to enrich people’s lives, White Cube presents exhibitions in galleries located across three continents.
After this apprenticeship
The opportunity to gain full time employment at one of the world's leading contemporary art galleries - White Cube.
Ask a question
The contact for this apprenticeship is:
THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED
tania@creativealliance.org.uk
The reference code for this apprenticeship is VAC2000027178.
Apply now
Closes in 10 days (Friday 1 May 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.