HR Administrator Apprentice

THE SOVEREIGN TRUST

Sale (M33 5JX)

Closes in 20 days (Thursday 30 April 2026 at 11:59pm)

Posted on 10 April 2026

---

Summary

We are looking for an organised and professional HR Administrator Apprentice to support the delivery of an effective and compliant HR service across the Trust. This role supports staff and ensures HR processes meet the needs of the Trust. Ideal candidates will have strong administration skills and are looking to develop a career in HR. 

• Wage:

  £15,080 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

  · Increase in pay with experience

• Training course: HR support (level 3)
• Hours: • 36.25 hours per week • Monday-Friday • All year round

  36 hours 15 minutes a week

• Start date:

  Tuesday 1 September 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Main duties and responsibilities:

• To carry out administrative tasks for the recruitment and selection process, including advertising vacancies on the Trust’s websites & external/online publications, interviews, pre-employment checks required in line with KCSIE and offer letters and contracts.
• To support academies with enquiries regarding their SCRs.
• To maintain personnel files for the Central Support Team and audit personnel files within the academies to ensure they meet the required standards.
• To provide administrative support to the HR function, including, but not limited to, onboarding/offboarding, probationary periods, contract and pay variations and attendance management.
• To contribute to the development and implementation of new procedures and HR systems, including using various MIS.
• To administratively support and minute hearings and formal meetings.
• To coordinate and arrange meetings/training on behalf of the HR function.
• To prepare training materials, e.g. handbooks, slides.
• To assist with the production/manipulation of data within Excel and Google and produce reports for the Trust’s yearly internal and external audits.
• To assist with data protection to ensure HR compliance, including maintaining HR records in line with the Trust’s retention schedule.
• To be the first point of contact for the HR function, including answering the telephone, monitoring the HR inbox, dealing with general HR queries and disseminating HR communications through various channels.
• To carry out administrative tasks related to the payroll function, including submission of final export reports & supporting documentation and assisting with first report checks.
• To develop and maintain close working relationships with external and internal stakeholders.
• To deliver a customer-focused service to the academies.
• Utilise a variety of software packages in everyday work.
• Organise and maintain effective filing systems, both paper and electronic.
• Undertake project work as required.
• Show a commitment to diversity, equal opportunities and anti-discriminatory practices.
• Show a commitment to ensuring children, young people and vulnerable adults learn in a safe environment.
• Participate in relevant and appropriate training and development as required.
• To carry out any other duties commensurate with the role, as reasonably required.

Where you'll work

Manor Avenue
Sale
M33 5JX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

THE TRAFFORD AND STOCKPORT COLLEGE GROUP

Training course

HR support (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.
• Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.
• Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.
• Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.
• Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.
• Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.
• Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Training schedule

• The role will commence with a settling in period, with the view to start the apprenticeship in September 2026.  
• The training will involve a day release at our Stretford campus. 

Requirements

Essential qualifications

GCSE in:

• Any other subject (grade 5)
• Any other subject (grade 5)
• Any other subject (grade 5)
• English (grade 5)
• Maths (grade 5)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Organisation skills
• Customer care skills
• Presentation skills
• Administrative skills
• Analytical skills
• Team working
• Initiative
• Non judgemental
• Patience
• Able to prioritise workload
• Confidentiality when required
• Customer focused approach
• Professional
• Ability to remain calm
• Confident and assertive

Other requirements

• This post is subject to a satisfactory two-year reference history, which we will endeavour to seek before interview, Disclosure & Barring Service (DBS) check (previously CRB), medical clearance, and proof of legal working in accordance with the Asylum and Immigration Act 1996.
• Occasional travel will be required in this role, which includes supporting meetings at other schools.

About this employer

The Sovereign Trust is a forward-thinking Multi-Academy Trust committed to delivering high-quality education and support for children and young people with special educational needs and disabilities (SEND).

The Trust comprises a group of specialist schools and a further education college, working collaboratively to provide inclusive, ambitious, and personalised learning pathways for pupils aged from early years through to post-19 provision.

Driven by its vision “to be a centre of excellence for learning and development for pupils with special educational needs,” the Trust places strong emphasis on safeguarding, wellbeing, and enabling every learner to achieve their full potential.

The Sovereign Trust is underpinned by its core values of:

Respect
Integrity
Opportunity
Community
Enjoyment

Through a strong central team and effective governance, the Trust supports its academies with expertise in education, workforce development, safeguarding, and operational excellence. This ensures consistency, compliance, and continuous improvement across all settings.

The Trust is committed to developing its workforce, promoting inclusive practices, and maintaining the highest standards of care and education for its learners.

 

https://www.thesovereigntrust.uk/central-team-services/ (opens in new tab)

After this apprenticeship

The possibility of a full-time post upon successful completion of the apprenticeship for the right candidate.

Ask a question

The contact for this apprenticeship is:

THE TRAFFORD AND STOCKPORT COLLEGE GROUP

The reference code for this apprenticeship is VAC2000025768.

Apply now

Closes in 20 days (Thursday 30 April 2026 at 11:59pm)