Business Administration Apprentice
Rubix M&E
SUFFOLK (IP6 0AJ)
Closes in 28 days (Thursday 7 May 2026 at 11:59pm)
Posted on 9 April 2026
Contents
Summary
A leading mechanical and electrical recruitment agency in Ipswich is looking for a business administration apprentice to join their growing company. The job involves supporting a team of experienced recruitment consultants with all aspects of finding and placing workers, via job posting, CV searching and social media advertising.
- Wage
-
£15,600 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, 8.30am - 5.30pm (breaks to be confirmed).
37 hours 30 minutes a week
- Start date
-
Monday 11 May 2026
- Duration
-
1 year 2 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Recruitment Support: Posting job ads, screening applications, arranging interviews (via MS Teams/Zoom/in-person), and liaising with candidates.
- Administration: Managing data entry, scanning, photocopying, and handling correspondence.
- Compliance: Ensuring Right to Work checks and DBS checks are completed, and files are compliant.
- Onboarding: Preparing offer letters, employment contracts, and organising new starter induction packs.
- Office Support: Answering phone lines, managing diaries, and maintaining office supplies.
Where you'll work
7B HILLVIEW BUSINESS PARK
CLAYDON
SUFFOLK
IP6 0AJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
RM TRAINING (UK) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Business Administration Level 3 Apprenticeship Standard.
- 15 months office-based training at the employer's location.
- Functional skills maths and English (if required).
Requirements
Desirable qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Administrative skills
- Team working
- UK driving licence
Other requirements
Own transport is essential due to the location of their offices.
About this employer
Rubix M&E: Your Trusted Mechanical and Electrical Recruitment Partner Established in 2015 as Rubix Personnel, our founder, Milo Williams, identified a gap in the market for a dedicated Mechanical and Electrical Recruitment Agency. Focusing on key Mechanical and Electrical sectors such as Utilities, Renewables and Gas, we provide a specialised service that simplifies and streamlines the recruitment process for candidates and clients alike. Our Expertise in Mechanical and Electrical Recruitment At Rubix M&E, our team of dedicated Mechanical and Electrical recruitment specialists possesses an in-depth understanding of your industry. From HVAC Engineers to Wind Turbine Technicians, and from Renewables to Smart Metering, we have acquired a deep understanding of the wide variety of disciplines within the sector. Our team stay up-to-date with the latest technological advancements and industry changes that shape these sectors, ensuring we deliver the most relevant and knowledgeable service.
After this apprenticeship
Possibility of a full-time position after successful completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
RM TRAINING (UK) LIMITED
Katie Barton
katie@rmtraining.co.uk
01702 782001
The reference code for this apprenticeship is VAC2000025596.
Apply now
Closes in 28 days (Thursday 7 May 2026 at 11:59pm)