Estates/Facilities Administration Apprentice
RNN Group
South Yorkshire (S65 1EG)
Closes in 18 days (Tuesday 7 April 2026 at 11:59pm)
Posted on 20 March 2026
Contents
Summary
This role reports into the Estates Admin & Transport Coordinator and provides an administrative support service to the Estates team across the Campus. This role is extremely important in assisting the Facility Services Team to achieve its goals, which link to the college’s vision.
- Wage
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£15,392 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Check minimum wage rates (opens in new tab)
Pension: Automatic enrolment to the South Yorkshire Pension Scheme. Holidays: 22 days per annum plus bank holidays (Increases with service to a maximum of 26 days plus bank holidays).
- Training course
- Business administrator (level 3)
- Hours
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Monday - Thursday, between 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.
37 hours a week
- Start date
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Tuesday 5 May 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Communication:
• Assisting with the management of the Estates email inbox and answering the Estates telephone, directing queries to the relevant team.
• Greeting visitors and contractors, ensuring the correct procedures are followed.
Data Management:
• Inputting data into systems and raising queries were necessary.
• Assisting with the management of the Estates CAFM system.
• Assisting with the management of digital/paper files and archives, ensuring accuracy and complying with GDPR requirements.
Document & Report Preparation:
• Creating memos and posters for dissemination to the Estates team.
• Word processing - creating reports, letters, and presentations
Scheduling & Organisation:
• Assisting with arranging meetings and organising office resources, including maintaining and storing information correctly.
Office Support:
• Provide general administrative support to the Estates department, including but not limited to taking minutes, organising training, maintaining stocks of stationery,
• Assisting with ordering supplies for the Estates department and other RNN Group departments, following procurement procedures and ensuring good value for money at all times.
• Tracking and scheduling deliveries, communicating effectively and managing inventory logs.
• Use of financial systems to process orders and invoices.
• Assist with procuring uniforms and PPE for Estates staff and manage the ongoing uniform provision.
• Attend any relevant training sessions to ensure that you are fully equipped to perform your role effectively.
Where you'll work
Eastwood Lane
Rotherham
South Yorkshire
S65 1EG
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
RNN GROUP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Business Administrator Level 3 Apprenticeship Standard
- Functional Skills in Maths Level 2 (If required)
- Functional Skills in English Level 2 (If required)
- Monthly online teaching sessions with work-based assessment
More training information
The apprentice will also have access to an e-learning suite hosting over 70 courses, as well as on-the-job training in the use of various systems.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Presentation skills
- Administrative skills
- Analytical skills
- Team working
- Initiative
- Non judgemental
- Patience
- Good attitude to work
- Friendly and approachable
- Supportive and dedicated
Other requirements
Based in our Rotherham Campus, but will support with administration across the RNN Group. The successful candidate will have an advanced DBS before the start of the apprenticeship.
About this employer
RNN Group are an education and training provider, meeting the needs of thousands of employers, adults and school leavers every year and contributing at the heart of our communities. Comprising of Rotherham College, North Notts College, Dearne Valley College and University Centre Rotherham all deliver intermediate, advanced, higher and degree apprenticeships and training to employers and individuals across Yorkshire, the East Midlands and beyond.
After this apprenticeship
Progression into other admin-based roles within the department or across the college. High success within the RNN Group of apprentices remaining in the organisation in a permanent position.
Ask a question
The contact for this apprenticeship is:
RNN GROUP
Lorraine
lorraine.savage@rnngroup.ac.uk
07713 319356
The reference code for this apprenticeship is VAC2000022496.
Apply now
Closes in 18 days (Tuesday 7 April 2026 at 11:59pm)