Privacy Apprentice

ROYAL MAIL GROUP LIMITED

London, South Yorkshire

Closes in 12 days (Tuesday 31 March 2026)

Posted on 19 March 2026

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Summary

As a Privacy Apprentice, you will rotate across the DPO teams in Sheffield and London, gaining hands-on experience in privacy assessments, information rights, governance, assurance activities and cultural change programmes. It is designed to equip you with the knowledge, skills and confidence to begin a successful career in data protection.

• Wage:

  £19,500 a year

  Check minimum wage rates (opens in new tab)

  Sheffield: £19,500 – London: £21,500

• Training course: Data protection and information governance practitioner (level 4)
• Hours: Apprentices will typically work Monday - Friday from 9am until 5pm, flexibility may be required at times.

  36 hours a week

• Start date:

  Monday 18 May 2026

• Duration:

  2 years

• Positions available:

  2

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• You will play an active role in supporting the Data Protection Office to deliver high‑quality privacy services. This includes:
• Supporting information rights handling, including customer and colleague enquiries.
• Assisting with data incident reporting, investigation and remediation work.
• Identifying trends and opportunities for process improvements based on requests received.
• Helping maintain a Privacy Centre of Excellence by supporting policy, process and guidance updates.
• Co‑creating engaging training and awareness materials to embed privacy across Royal Mail.
• Producing reports on risk profiles and supporting risk‑reduction activities.
• Providing logistical and administrative support to Privacy Partners in their work with business stakeholders.
• Contributing to Think Secure initiatives, including campaigns on phishing, cyber awareness and information security for our nationwide workforce.

Where you'll work

You can select which locations you want to apply for in your application on Find an apprenticeship.

This apprenticeship is available in these locations:

• 185 Farringdon Road, London, EC1A 1AA
• Pond Street, Sheffield, South Yorkshire, S98 6HR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DAMAR LIMITED

Training course

Data protection and information governance practitioner (level 4)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Use IT systems to manage, share and store information in accordance with data protection requirements and organisation policies.
• Communicate complex subjects in simple terms through different media (such as face to face meetings, emails, reports and presentations) to enable key stakeholders to understand what is required.
• Prepare documentation and materials for review and ratification.
• Working at times under time pressure, prioritising their workloads in order to raise and resolve areas of concern such as individual rights, breach management, FOI requests and information sharing.
• Being able to accept and deal with changing priorities related to both their own work and to the organisation, showing the flexibility to maintain high standards in a changing environment.
• Undertake data collection, data analysis, data presentation and date storage such as data incidents.
• Interpret regulation and legislation, share best practice and advise stakeholders on its application.
• Identify organisation needs and how these are applied to enquiries.
• Interpret and apply sector guidance appropriately.
• Undertake investigations and interviews in order to assess a data breach.
• Gather, analyse, use and share data to inform risk assessment and make judgements on actions to take.
• Make decisions on data protection and information governance issues raised and ensure that any areas of concern are escalated to the stakeholders.
• Provide day to day support, specialist advice, guidance and training across the organisation and external stakeholders for all matters regarding information governance and data protection.
• Identify potential data solutions and evidence the way in which they could improve data management.
• Use IT systems to manage, share and store information in accordance with data protection requirements and organisation policies.
• Communicate complex subjects in simple terms through different media (such as face to face meetings, emails, reports and presentations) to enable key stakeholders to understand what is required.
• Prepare documentation and materials for review and ratification.
• Working at times under time pressure, prioritising their workloads in order to raise and resolve areas of concern such as individual rights, breach management, FOI requests and information sharing.
• Being able to accept and deal with changing priorities related to both their own work and to the organisation, showing the flexibility to maintain high standards in a changing environment.
• Undertake data collection, data analysis, data presentation and date storage such as data incidents.
• Interpret regulation and legislation, share best practice and advise stakeholders on its application.
• Identify organisation needs and how these are applied to enquiries.
• Interpret and apply sector guidance appropriately.
• Undertake investigations and interviews in order to assess a data breach.
• Gather, analyse, use and share data to inform risk assessment and make judgements on actions to take.
• Make decisions on data protection and information governance issues raised and ensure that any areas of concern are escalated to the stakeholders.
• Provide day to day support, specialist advice, guidance and training across the organisation and external stakeholders for all matters regarding information governance and data protection.
• Identify potential data solutions and evidence the way in which they could improve data management.

Training schedule

There will be 6 hours of study each week - all studying is done online and apprentices will attend online workshops.

Requirements

Essential qualifications

GCSE in:

• English (grade C/4 or above)
• Maths (grade C/4 or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative

Other requirements

• What we’re looking for

You don’t need special experience — just:

• An interest in data, technology or privacy
  Someone who enjoys learning new things
  Someone who is organised and pays attention to detail

About this employer

At Royal Mail we value our people and we want our people to be proud to work for our businesses. We have the assets, the infrastructure and the scale that others don’t, yet we are a big part of the communities we operate in, making billions of precious deliveries each year. We are responsible for the largest B2B customer database in the UK and are one of the largest employers in the UK, providing one in every 194 jobs. Royal Mail is a forward thinking, innovative organisation, that is also committed to reducing emissions and improving air quality in our communities. This includes investing in technologies such as electric vehicles, drones, alternative fuel trucks and energy improvements to our estate. For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/

After this apprenticeship

Potential to move into various roles after the apprenticeship is completed.

Ask a question

The contact for this apprenticeship is:

DAMAR LIMITED

The reference code for this apprenticeship is VAC2000021921.

Apply now

Closes in 12 days (Tuesday 31 March 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.