Business Administration Apprentice

PHAROS GENERATOR SERVICES LIMITED

Bristol (BS32 4EU)

Closes in 12 days (Tuesday 31 March 2026)

Posted on 18 March 2026

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Summary

The Business Administrator Apprentice is a developmental role designed to provide essential administrative support to the PGS Bristol depot. Working under the guidance of the Office Manager, the apprentice will support day-to-day office administration, job paperwork processing, scheduling assistance, and general depot coordination.

• Wage:

  £16,640 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Week days - Monday-Friday between 8am-4.30pm.

  40 hours a week

• Start date:

  Friday 1 May 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Complete the requirements of the Business Administrator Apprenticeship (or equivalent programme), including off-the-job training.
• Build proficiency in Microsoft Office (Excel, Outlook, Word) and internal business systems (FM Serve).
• Develop understanding of service operations, job documentation, and basic contract administration through structured on-the-job learning.
• Helping the Office Manager with the day-to-day tasks in the office, such as scheduling engineers for jobs, producing RAMS for jobs, H&S updates etc.
• Every day is different, and dealing with issues as they arise.

Where you'll work

Unit 17
Eagles Wood Business Park, Woodlands Lane, Bradley Stoke
Bristol
BS32 4EU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

CITY OF BRISTOL COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

• English (grade 4 or above)
• Maths (grade 4 or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Number skills
• Logical
• Team working
• Initiative
• Non judgemental

About this employer

Pharos Generator Services Ltd supply, install, commission, repair, maintain and overhaul diesel backup generators. We are a nationwide business with 4 office across the UK. Our work consists of supporting NHS/Blue Light Sector/MOD and private businesses with critical power.

https://pharosgenerators.co.uk/ (opens in new tab)

After this apprenticeship

We are a growing business, therefore there will be various positions available.

Ask a question

The contact for this apprenticeship is:

PHAROS GENERATOR SERVICES LIMITED

Kim Gingell

kim.gingell@pharosgenerators.co.uk

The reference code for this apprenticeship is VAC2000021863.

Apply now

Closes in 12 days (Tuesday 31 March 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.