Operational Data Administrator Apprentice

PORTAKABIN LIMITED

Lingfield (RH7 6HN)

Closes in 26 days (Monday 13 April 2026)

Posted on 17 March 2026

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Summary

An opportunity to start your career through an Operational Data Administration apprenticeship. Based with our GB Hire team, Lingfield, you’ll provide administrative and data support across our service teams, organising information, supporting daily operations and maintaining accurate data to assist with reporting and analysing trends.

• Wage:

  £19,000 a year

  Check minimum wage rates (opens in new tab)

  Annual Salary Review

• Training course: Data technician (level 3)
• Hours: Monday - Friday. Flexible approach to working hours (core hours 10.00am - 2.30 pm). Specific working pattern to be determined - dependent on the apprentice and team requirements.

  36 hours 15 minutes a week

• Start date:

  Monday 14 September 2026

• Duration:

  2 years

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Assist in analysing data to help identify inefficiencies in service areas, including labour costs, cranage and energy usage.

Report on rectification trends to enable our teams to proactively maintain our building fleet.

Update SAP Records: Accurately input operative labour hours Refurbishment and Fitout costs are up to date.

Manage Job Documentation: Organise and archive "Job Packs," drawings, and building layouts.

Coordinate Rectifications: Log and track rectifications, ensuring information is captured for quality reporting.

Monitor the transport log communicate building movements and any changes to the team

Financial Admin: Raise and close Service orders, Monitor Planned vs Actual spend and highlight any issues.

Facility Coordination: Manage essential office tasks, including stationery ordering, canteen supplies, and booking travel or accommodation for the team.

Team Support: Assist with holiday tracking, training logs, and payroll data entry into the company Hub.

Safety Reporting: Record "Don't Walk By" (DWB) safety observations and assist in maintaining the Hire Centre Health & Safety board.

Equipment Compliance: Update and monitor records for PAT testing, forklift (FLT) inspections, and lifting equipment certs.

Excel Reporting: Use MS Excel to create simple tables and reports on service activity, labour trends.

Where you'll work

Portakabin Ltd
Unit 31, Hobbs Industrial Estate
Newchapel
Lingfield
RH7 6HN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

QA LIMITED

Training course

Data technician (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Select and migrate data from already identified sources.
• Format and save datasets.
• Summarise, analyse and explain gathered data.
• Combine data sets from multiple sources and present in format appropriate to the task.
• Use tools and/or apply basic statistical methods to identify trends and patterns in data.
• Identify faults and cleanse data to improve data quality, for example identifying gaps, duplicate entries, outliers and unusual variances, including cross-checking across data elements or between data sources.
• Audit data results for maintenance of data quality, reviewing a data set once all sources are combined, to ensure accuracy, completeness, consistency and traceability from original data.
• Demonstrate the different ways of communicating meaning from data in line with audience requirements.
• Produce clear and consistent documentation of the data provided to others and of actions completed. Where appropriate or mandated by the working context, this documentation should use standard organisational templates.
• Store, manage and distribute data in compliance with organisational, national, sector specific standards and or legislation.
• Considers sustainability and ways to reduce impact. For example, using cloud storage, sharing links to files, avoid storing multiple versions of files, and reducing the use of physical handouts of documentation.
• Parse data against standard formats, and test and assess confidence in the data and its integrity.
• Operate collaboratively in a working context that accounts for, and takes advantage of, the roles, skills and activities of others, especially those interacting with the same data sets or working towards a common goal.
• Prioritise own activities within the context of the duties to be performed, taking account of any known or expected impact on others.
• Follows equity, diversity and inclusion policies in the organisation for a common goal.
• Demonstrate the ability to use different tools and methods to formulate and utilise effective prompts to research, apply, and evaluate data transformation techniques.
• Select and migrate data from already identified sources.
• Format and save datasets.
• Summarise, analyse and explain gathered data.
• Combine data sets from multiple sources and present in format appropriate to the task.
• Use tools and/or apply basic statistical methods to identify trends and patterns in data.
• Identify faults and cleanse data to improve data quality, for example identifying gaps, duplicate entries, outliers and unusual variances, including cross-checking across data elements or between data sources.
• Audit data results for maintenance of data quality, reviewing a data set once all sources are combined, to ensure accuracy, completeness, consistency and traceability from original data.
• Demonstrate the different ways of communicating meaning from data in line with audience requirements.
• Produce clear and consistent documentation of the data provided to others and of actions completed. Where appropriate or mandated by the working context, this documentation should use standard organisational templates.
• Store, manage and distribute data in compliance with organisational, national, sector specific standards and or legislation.
• Considers sustainability and ways to reduce impact. For example, using cloud storage, sharing links to files, avoid storing multiple versions of files, and reducing the use of physical handouts of documentation.
• Parse data against standard formats, and test and assess confidence in the data and its integrity.
• Operate collaboratively in a working context that accounts for, and takes advantage of, the roles, skills and activities of others, especially those interacting with the same data sets or working towards a common goal.
• Prioritise own activities within the context of the duties to be performed, taking account of any known or expected impact on others.
• Follows equity, diversity and inclusion policies in the organisation for a common goal.
• Demonstrate the ability to use different tools and methods to formulate and utilise effective prompts to research, apply, and evaluate data transformation techniques.

Training schedule

Your apprenticeship will be delivered through a blended learning approach, supported by our learning provider, QA Limited. Our apprenticeship has been designed to support you at every stage of your development, and throughout the programme you will be stretched, challenged and fully supported by a business that is committed to your professional growth.

Throughout the duration of your apprenticeship you will be appointed a workplace mentor to support you with your learning.

Requirements

Essential qualifications

GCSE in:

• 3 x Non Specific (grade 4 - 9 (C - A*))
• English (grade 4-9 (C-A*))
• Maths (grade 4-9 (C-A*))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Initiative

About this employer

At Portakabin, we design and deliver high-quality modular buildings for organisations of all sizes, in various sectors including manufacturing, education, health, transport, utilities and construction. Delivering our products sustainably, and safely to our customers is of utmost importance.

Portakabin now employs more than 2,200 people across the UK and Europe. Our people are at the heart of business and the reason for our success. We offer career progression, support and development opportunities giving our employees space to grow.

Portakabin is a Disability Confident Committed and equal opportunities employer. We are committed to providing an inclusive and accessible recruitment process and to the fair and consistent treatment of all current and prospective colleagues.

We welcome applications from people of all backgrounds, perspectives, and value the contribution that diverse experiences bring to our teams.

Reasonable adjustments will be made throughout the application, recruitment, and onboarding processes where required. If you need any additional support or experience any difficulty applying, please contact our recruitment team on resourcing@portakabin.com 

http://www.portakabin.com (opens in new tab)

Company benefits

25 days annual leave + bank holidays

Health and Wellbeing Services

Employee Assistance Program 

Volunteering Day 

Cycle to Work Scheme 

Discount at shops, gyms, restaurants and holidays!

After this apprenticeship

We have lots of fantastic success stories from previous apprentices who have gone on to achieve industry recognised qualifications through their apprenticeships and many of our past apprentices are still working within the business today or have gone onto have successful careers elsewhere. Our workplace culture will allow you to pick up not only the knowledge and skills to be used in your future career but also experience working in a professional but relaxed environment that will give you the confidence to excel in your role and develop as a professional.

We truly believe that we put our people at the heart of everything we do, and you will have the job security and development opportunities that are rare in the current climate, so why not join us, and be a part of our continuing growth and success? With exciting future ambitions, we couldn’t think of a better time for you to join us!

Ask a question

The contact for this apprenticeship is:

PORTAKABIN LIMITED

Jo Brownsword

apprenticeships@portakabin.com

The reference code for this apprenticeship is VAC2000021639.

Apply now

Closes in 26 days (Monday 13 April 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.