School Administrator Apprentice Assistant
Surrey Maths School
Not recorded (GU1 4QU)
Closes in 31 days (Monday 13 April 2026)
Posted on 12 March 2026
Contents
Summary
As a Business Administrator Apprentice Assistant with the Surrey Maths School your will support the front offce team with admininstration tasks, welcoming visitors to the school and providing day to day support.
- Wage
-
£14,133.60 to £22,857.12, depending on your age
National Minimum Wage
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday 8.30am - 4.30pm.
Term time only.
36 hours a week
- Start date
-
Friday 1 May 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Welcome all visitors to the school in a friendly and professional manner, ensuring they follow the correct procedures for signing in and out, and are aware of the procedures in the event of a fire and of our safeguarding processes
- Maintain an organised and well-resourced reception area and manage lost property
- Ensure all queries, either in person, by email or by telephone, are dealt with swiftly and professionally using tact and diplomacy at all times, taking messages for staff and students as needed
- Oversee any room diaries/parking/booking processes for staff and visitors
- Receive and sort deliveries and mail in accordance with school processes
- Ensure exam materials are logged and stored as directed by the Examinations Officer
- Monitor the school’s main email account, managing responses or forwarding emails as appropriate
- Monitor and maintain an appropriate level of stock control for office supplies
- Provide administrative and reprographic support to SLT and other staff as needed
- Manage the morning and afternoon registers to support attendance and ensure the safety of students
- Assist with updating the school information management system
- Support with school trip administration
Where you'll work
Mary Road
Guildford
Not recorded
GU1 4QU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CITY SKILLS LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
- Physical fitness
Other requirements
- Evidence of your entitlement to work in the UK
- Receipt of two satisfactory references
- Receipt of satisfactory enhanced Disclosure and Barring Service check (which will include a check of the Children’s Barred List)
- Screening for an online check
- Receipt of satisfactory evidence of your medical fitness to perform the role
- Securing a place on a Business Administration apprenticeship
About this employer
The Surrey Maths School (SuMS) is a new state-funded specialist 16-19 Maths school based in a state of the art building in central Guildford.
As a school within Learning Partners Academy Trust and working in partnership with the University of Surrey, the school will become a centre of excellence for the delivery of mathematics and further mathematics at A level for students from Surrey and beyond.
Alongside mathematics based A level courses, all students will explore other STEM subjects and the SuMS Project Qualification which will provide group and individual problem-solving opportunities.
The school is an innovative environment where every individual can thrive and each student is provided with unrivalled opporunities to learn, to collaborate, to work and to grow.
After this apprenticeship
- Office administrator role within one of the schools in the trust
Ask a question
The contact for this apprenticeship is:
Surrey Maths School
Nora Kettleborough
office@surreymathsschool.co.uk
01483 974211
The reference code for this apprenticeship is VAC2000020709.
Apply now
Closes in 31 days (Monday 13 April 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.