Finance Assistant Apprentice

WOLVERHAMPTON GRAMMAR SCHOOL LIMITED

WOLVERHAMPTON (WV3 9RB)

Closes in 11 days (Monday 23 March 2026 at 11:59pm)

Posted on 12 March 2026

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Summary

The Finance Assistant supports the day-to-day financial operations of the school, assisting with processing invoices, maintaining financial records, reconciling accounts, and supporting budget monitoring. Working under the supervision of the Finance Manager, the role helps ensure accurate data entry, timely payments, and compliance.

Wage

£15,600 a year

Check minimum wage rates (opens in new tab)

Training course
Accounts or finance assistant (level 2)
Hours
Monday to Friday (including 7.5 hours for college work) Shifts to be confirmed.

37 hours 30 minutes a week

Start date

Monday 30 March 2026

Duration

1 year 1 month

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Cash recording - Counting of cash and recording within accountancy software

ParentMail Administration - Manage the school’s ParentMail system, ensuring accurate setup of payment items, monitoring incoming
payments, resolving queries, and maintaining up-to-date records

Biostore Management - Oversee transactions processed through Biostore, reconcile income received, and proactively communicate
with parents regarding overdue or overdrawn balances.
Catering Income Reporting – Produce and distribute daily catering takings reports, ensuring all income is accurately recorded and
reconciled.
Student File Maintenance – Maintain and update student financial and administrative records, ensuring accuracy and compliance with
data protection requirements.
Credit Card Purchasing – Place authorised orders using the school credit card, ensuring compliance with procurement procedures and
timely reconciliation of statements.
Online Purchasing (Amazon and Other Suppliers) – Process purchases via Amazon and other approved suppliers, ensuring value for money and appropriate authorisation.
Purchase Ledger Support – Assist with purchase ledger processes, including resolving supplier queries and reviewing creditor balances.
Purchase Order Processing – Raise official purchase orders via Lightyear, monitor outstanding (O/S) orders, and follow up on
discrepancies or delays.
Petty Cash Management – Record, reconcile, and manage petty cash transactions in line with internal financial controls.
Travel Bookings – Arrange train travel via Trainline, ensuring cost-effectiveness and accurate record keeping.
Procurement Research – Conduct supplier and pricing research to secure best value purchasing in accordance with school financial
regulations.
Finance Team Cover – Provide administrative support and cover for Credit Control and Purchase Ledger functions during periods of
annual leave.
Undertake any other reasonable duties as required by the Finance Manager.
Development Responsibility (to be introduced as the role progresses):
Bank Reconciliation – Assist with monthly bank reconciliations, ensuring all transactions are accurately recorded and discrepancies
investigated.
Journal Posting – Post accounting journals accurately within the finance system.
Nominal Ledger Variance Investigation – Under supervision, investigate variances within nominal ledger codes and support corrective actions where required.
Cashflow Forecasting – Maintain accurate cash records and support short-term cashflow forecasting to assist with financial planning.

Where you'll work

WOLVERHAMPTON GRAMMAR SCHOOL
COMPTON ROAD
WOLVERHAMPTON
WV3 9RB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ACADEMY TRAINING LTD

Training course

Accounts or finance assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Record transactional data.
  • Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
  • Recognise and rectify routine errors, escalating as necessary.
  • Plan and review accounting and finance tasks.
  • Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
  • Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
  • Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
  • Record transactional data.
  • Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
  • Recognise and rectify routine errors, escalating as necessary.
  • Plan and review accounting and finance tasks.
  • Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
  • Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
  • Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Training schedule

  • Throughout the programme, apprentices will also have access to tailored on demand content, 121 coaching from a designated skills coach and a variety of learning collateral to support the apprentice journey
  • Blended delivery model with virtual classrooms on a frequent basis, along with one-to-one support
  • Reviews will take place every 4-6 weeks to monitor progress and formals being every 10-12 weeks with the employer and coach as part of a tri-party process

More training information

  • At Academy Training, we are committed to meeting the needs of learners and employers
  • Through innovation and technology, we ensure exceptional learning experiences while actively driving career growth and progression
  • Our comprehensive approach involves tailored online content, virtual workshops, specialised interactive classroom sessions, personalised one-on-one coaching, and additional customised learning, all crafted to suit individual needs within our blended delivery model

This method accommodates various learning styles and adjusts to meet learners’ needs, providing a diverse range of training methods and approaches for effective learning. Harnessing the expertise of industry professionals to collaborate on refining effective work processes and gaining valuable experience, thereby facilitating learning and success in a professional environment.

Professional Recognition:
ICB (The Institute of Certified Bookkeepers)-Associate on completion at Academy Training.

Requirements

Essential qualifications

GCSE in:

  • English (grade A-C)
  • Maths (grade A-C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Logical
  • Team working
  • Initiative

About this employer

As the leading Independent school in the city we enjoy an
outstanding reputation and put the wellbeing of our staff
and students at the heart of everything we do.
Wolverhampton Grammar School was founded in 1512 by
Sir Stephen Jenyns to provide a “good, moral education” for
the children of Wolverhampton.
Although that same impulse motivates us today, children
now join our School community from across
Wolverhampton, Staffordshire, Shropshire and the wider
West Midlands region.
We partner with a range of local and national organisations
to deliver a rigorous education both within the classroom
and outside the School. These associations include the
prestigious Merchant Taylors’ Company where our founder
was twice elected Master.

https://www.wgs.org.uk/ (opens in new tab)

After this apprenticeship

A Level 2 Accounts & Finance Assistant apprenticeship can lead to the following careers:

  • Accounts Assistant, Finance Assistant, Bookkeeping Assistant, Junior Bookkeeper, Purchase Ledger Clerk, Sales Ledger Clerk, Accounts Payable/Receivable Assistant, Finance Administrator, Payroll Assistant

Ask a question

The contact for this apprenticeship is:

ACADEMY TRAINING LTD

The reference code for this apprenticeship is VAC2000020420.

Apply now

Closes in 11 days (Monday 23 March 2026 at 11:59pm)