Compliance and Payroll Administrator Apprenticeship - Ipswich
Rubix M&E
Unit 7B (IP6 0AJ)
Closes in 29 days (Wednesday 8 April 2026)
Posted on 6 March 2026
Contents
Summary
Rubix M&E are looking for a new Compliance and Payroll Administrator Apprentice. You will be studying toward your Business Administration apprenticeship Level 3.
- Wage
-
£16,640 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday- Friday
(8:30am- 5:30pm)
40 hours a week
- Start date
-
Wednesday 15 April 2026
- Duration
-
1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
If you want to have an exciting and progressive career opportunity, we are the place to be!
Key Responsibilities:
Compliance Administration-
- Assist with collecting, verifying, and recording candidate compliance documents such as IDs, right to work checks, qualifications, certificates, and DBS checks
- Ensure all documentation meets industry standards across M&E sectors such as Fire & Security, Solar & EV, Electrical, Plumbing & Heating, and similar areas Rubix M&E operates within [rubixme.co.uk]
- Maintain accurate digital records within the CRM and compliance systems. Track expiring documents and communicate with candidates to renew them
- Support consultants with ensuring all workers are fully compliant before assignment
Payroll Support-
- Process weekly timesheets, ensuring accuracy and timely submission
- Liaise with contractors, clients, and consultants to resolve timesheet discrepancies
- Assist the payroll team with preparing payment runs
- Maintain payroll logs, update worker statuses, and support with general admin duties tied to pay cycles
General Administrative Duties-
- Update internal databases and spreadsheets with compliance and payroll information
- Answer incoming calls, emails, and queries relating to documentation, onboarding, and payment
- Provide support to the wider operations team as required
Where you'll work
Unit 7B
IP6 0AJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
PARAGON EDUCATION & SKILLS LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Founded in 1974, we've been delivering market-leading learning and talent solutions for over forty years
- We’re privileged to help individuals unlock their potential and realise the value of their skills and talents
- As one of the UK's largest and longest-established apprenticeship and training providers, we're proud to help organisations and individuals unlock their potential, and make skills really work for them
- Upon completion of this 15 month Apprenticeship, you will have obtained your Business Administration apprenticeship Level 3 Apprenticeship
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Administrative Skills
- Attention to Detail
- Organisational Skills
- Communication Skills
Other requirements
The closing date guidance, if a successful candidate is found before the advertised dates, the advert will close early.
About this employer
Rubix M&E is the UK’s No.1 Mechanical & Electrical recruitment agency, specialising in placing skilled professionals across Building Services, Facilities Management, Power & Utilities, Energy, Manufacturing, and related technical sectors. The business is known for its efficient, innovative recruitment approach and strong industry network.
After this apprenticeship
- There is a possibility of being offered a full time role after successful completion of the apprenticeship
Ask a question
The contact for this apprenticeship is:
PARAGON EDUCATION & SKILLS LIMITED
The reference code for this apprenticeship is VAC2000019497.
Apply now
Closes in 29 days (Wednesday 8 April 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.