Facilities Apprentice
KUBUS GROUP LIMITED
Cirencester (GL7 6BQ)
Closes in 10 days (Friday 20 March 2026 at 11:59pm)
Posted on 4 March 2026
Contents
Summary
To assist with the operational tasks within Facilities, Office Management, H&S and supporting the SLT.
- Wage
-
£20,000 a year
- Training course
- Business administrator (level 3)
- Hours
-
08:30/09:00 – 17:00/17:30 Mon – Thurs
08:30/09:00 – 16:30/17:00 Fri.
37 hours a week
- Start date
-
Wednesday 1 April 2026
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Administration for facilities maintenance, including booking repairs, meter readings, etc.
- Additional support to SLT when required.
- Maintaining accurate records for building maintenance and office suppliers.
- Support with organisation and set up of company events.
- Assisting with room setups and catering when required.
- Supporting the coordination of site contractors and vendors.
- Monitor work completed by external parties and confirm that the work is satisfactory.
- Coordinate essential services, for example, cleaning and waste disposal.
- Assist in ensuring compliance and H&S standards are met across all Facilities aspects of the business.
- Responding appropriately to emergencies or urgent issues as they arise.
- Supporting with ad-hoc projects related to Facilities Management.
Where you'll work
Wellington House Cotswold Business Park
Kemble
Cirencester
GL7 6BQ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CIRENCESTER COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Cirencester College.
Business Administration Level 3
Whilst the majority of training will take place at the employers' premises, there will be occasional attendance required at Cirencester College.
Requirements
Desirable qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Team working
- Creative
- Initiative
Other requirements
- Office-based work
- Hours included previously
- No public transport to the office
- Minimum x3 days a week in the office
About this employer
With over 20 years of making the complex simple, Kubus enhances customers experiences by simplifying complex IT solutions, delivered through our managed expertise, leading vendor partnerships and global logistics capability.
Our people are at the centre of our community, building strong relationships and supporting one another, creating an environment where everyone can thrive. At Kubus, we recognise a collaborative working environment encourages greater outcomes and a positive experience for our customers, partners and wider community.
After this apprenticeship
Potential to progress within Kubus – whether in facilities or a different department.
Ask a question
The contact for this apprenticeship is:
CIRENCESTER COLLEGE
Liv Duncan
liv.duncan@kubus.com
01285 771674
The reference code for this apprenticeship is VAC2000019042.
Apply now
Closes in 10 days (Friday 20 March 2026 at 11:59pm)