Business Administration Advanced Apprentice

The Chancellor, Masters and Scholars of the University of Cambridge

Cambridge (CB2 0SP)

Closes in 30 days (Friday 3 April 2026 at 11:59pm)

Posted on 4 March 2026

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Summary

Full-time apprentice role supporting the Secretary to the Degree Committee of the School of Clinical Medicine. Administration within the Degree Committee Office in a hybrid working environment.

Wage

£20,559 a year

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Training course
Business administrator (level 3)
Hours
Monday - Friday 9am - 5pm

36 hours 30 minutes a week

Start date

Monday 6 July 2026

Duration

1 year 8 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The post holder, working closely with the Secretaries to the Degree Committee and Doctor of Medicine (MD) Committee and the Postgraduate Education Administrator in the administration of Postgraduate degrees will administrate:

  • Receipt of electronic thesis submissions and dispatch
  • Update and dispatch of related examination documentation
  • Manage the appointment and payment of examiners
  • Provide advice to examiners and students on administrative procedural matters
  • Track notifications from student registry
  • Assist with preparation of papers and reports for the Committees
  • Assist with enquiries from examiners and postgraduate administrators
  • Data-entry and reporting
  • Maintenance of student records
  • Maintenance of internal systems, including cloud-based online forms

Where you'll work

University of Cambridge School of Clinical Medicine
Cambridge Biomedical Campus
Cambridge
CB2 0SP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

CAMBRIDGE REGIONAL COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Business Administrator Level 3.

Requirements

Essential qualifications

GCSE in:

  • English (grade Grade 4/C and above)
  • Maths (grade Grade 4/C and above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Team working
  • Initiative
  • Patience

About this employer

The School of Clinical Medicine promotes the mission of the University of Cambridge to contribute to society through the pursuit of education, learning, and research at the highest international levels of excellence.

After this apprenticeship

After your apprenticeship, if you want to continue to work within the University there are always plenty of roles you can apply for.  

Some of our past apprentices are now building their career within the University HR, Education, and Finance, as well as Departments within the School of Clinical Medicine.  

Ask a question

The contact for this apprenticeship is:

CAMBRIDGE REGIONAL COLLEGE

The reference code for this apprenticeship is VAC2000019007.

Apply now

Closes in 30 days (Friday 3 April 2026 at 11:59pm)