Administration Apprentice
POPE FRANCIS MULTI ACADEMY TRUST
Merseyside (L22 0PJ)
Closes on Monday 6 April 2026
Posted on 3 March 2026
Contents
Summary
Support central administration within a Multi Academy Trust as a Level 3 Business Administration Apprentice. You will provide professional administrative support across multiple schools, liaising with leaders and stakeholders while helping to coordinate communications, data and operational processes.
- Wage
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£23,793 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday
36 hours per week.
36 hours a week
- Start date
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Monday 20 April 2026
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
What an Average Week May Look Like
A typical week may include time spent supporting administrative operations within the Trust office, alongside opportunities to work collaboratively with colleagues across different departments such as finance, HR, estates, governance, and school improvement.
The apprentice may assist with maintaining accurate records, updating central systems, and ensuring that information is stored securely and in line with Trust procedures. Other tasks may include preparing spreadsheets, collating data from schools, assisting with communication to stakeholders, and contributing to the organisation of training sessions or governance meetings. The apprentice will gain exposure to professional business processes, learning how a MAT operates strategically while supporting day-to-day administrative functions.
Examples of tasks the apprentice could undertake:
- Providing general administrative support, including drafting correspondence, formatting documents, and managing shared inboxes.
- Assisting with meeting administration, including preparing agendas and organising papers.
- Maintaining digital and paper-based filing systems in line with data protection requirements.
- Supporting HR processes such as recruitment administration, onboarding documentation, and maintaining staff records.
- Assisting with finance-related administration.
- Updating Trust databases and management information systems to ensure records remain accurate and current.
- Supporting communications by helping to prepare newsletters, internal updates, and website content.
- Contributing to event planning, such as training days, Trust-wide meetings, or stakeholder engagement activities.
- Working collaboratively with colleagues across multiple schools, developing professional communication and organisational skills.
Where you'll work
Pope Francis Catholic Multi Academy Trust
Crosby Road North
Merseyside
L22 0PJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
IXION HOLDINGS (CONTRACTS) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
This will be a blended delivery, a mixture of Microsoft Teams and face-to-face. All training will take place on-site and within your working hours.
Ixion Holdings will complete functional skills where necessary and will ensure Health & Safety, British Values and Equality & Diversity are embedded throughout the course.
Requirements
Desirable qualifications
GCSE in:
- English (grade A*-C/4-9)
- Maths (grade A*-C/4*9)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Patience
Other requirements
- Passing a Disclosure and Barring Service (DBS) check
- Passing school checks
About this employer
We are a Catholic multi academy trust, currently with 7 schools (3 secondary, 4 primary), 6 schools are in Sefton and 1 in Knowsley. We are entering a period of growth with other schools joining the Trust.
http://www.pfcmat.org (opens in new tab)
Company benefits
Simply Health Membership allows to claim money back on services including dental & eye care, physiotherapy, osteopathy, chiropractic treatment, and acupuncture. 24/7 GP consultation, counselling, advice services and discounted benefits.
After this apprenticeship
Potential Career Pathways
- Business Administration Officer or Senior Administrator
- HR or Recruitment Administration
- Finance Administration
- Governance or Executive Support
- School Operations or Office Management
Further Training and Professional Development
- Progression to a Level 4 or Level 5 apprenticeship, such as Operations Manager or Associate Project Manager, to develop leadership and project management skills
- Specialist training in areas such as HR, finance, data management, or estates administration, depending on the apprentice’s interests and organisational needs
- Opportunities to undertake professional qualifications in business administration, governance, or school business management
Ask a question
The contact for this apprenticeship is:
IXION HOLDINGS (CONTRACTS) LIMITED
Manpreet Nijor
manpreet.nijor@shaw-trust.org.uk
The reference code for this apprenticeship is VAC2000018896.
Apply now
Closes on Monday 6 April 2026