Exams Assistant Apprentice

Hartpury University

Gloucestershire (GL19 3BE)

Closes in 12 days (Tuesday 17 March 2026 at 11:59pm)

Posted on 3 March 2026

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Summary

We are looking for a motivated & organised Exams Assistant Apprentice to join our busy Exams team. This is an excellent opportunity to gain hands-on experience while working towards your apprenticeship qualification. You’ll be supported by experienced colleagues and receive structured training throughout your apprenticeship.

Wage

£14,722.50 to £23,809.50, depending on your age

National Minimum Wage

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday to Friday, 08:30 to 17:00. With the flexibility to work additional or different hours during peak examination periods.

37 hours 30 minutes a week

Start date

Monday 27 April 2026

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Your job duties will include: 

  • Assist with the administration of internal and external examinations in line with awarding body regulations (e.g. JCQ)
  • Support with the planning and preparation of examination materials, rooms, examination papers and completed scripts
  • Assist with managing exam-day processes, including supporting candidates, academic staff and invigilators
  • Maintain accurate records and student data using college systems, ensuring learner records are updated with any changes
  • Respond professionally to student and staff enquiries relating to exams, assessments, results and certification
  • To support with communication to and from exam awarding bodies when queries arise

Where you'll work

Hartpury University
Hartpury
Gloucester
Gloucestershire
GL19 3BE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GLOUCESTERSHIRE COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

More training information

Business Administrator Standard Level 3.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Team working
  • Initiative

Other requirements

  • Successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

About this employer

Hartpury University and Hartpury College is among the UK’s leading specialist education providers in animal, agriculture, business, equine, sport and veterinary nursing.

https://www.hartpury.ac.uk/ (opens in new tab)

Company benefits

  • Wellbeing support including our Employee Assistance Programme
  • Onsite fitness facilities
  • Cycle to Work Scheme
  • Flexible working opportunities available

After this apprenticeship

Potential position upon completion of the apprenticeship. 

Ask a question

The contact for this apprenticeship is:

GLOUCESTERSHIRE COLLEGE

Employer Training & apprenticeships

apprenticeshipvacancies@gloscol.ac.uk

0345 155 2020

The reference code for this apprenticeship is VAC2000017955.

Apply now

Closes in 12 days (Tuesday 17 March 2026 at 11:59pm)