Planning Department Administration Apprentice J3462

SOUTH WEST APPRENTICESHIP COMPANY LTD

Bristol (BS41 9FS)

Closes in 8 days (Wednesday 11 March 2026 at 11:59pm)

Posted on 25 February 2026

Print

Contents

Summary

An exciting opportunity to join a major Bristol-based construction project as a Document Controller Apprentice, supporting the design and site teams by managing project documentation, drawings and compliance records while gaining valuable professional skills in a fast-paced environment.

Wage

£18,739.76 a year

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
8am to 4.30pm Monday to Friday with a 45-minute unpaid lunch break.

38 hours 45 minutes a week

Start date

Monday 30 March 2026

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

What You Will Be Doing

  • Creating, monitoring and maintaining electronic drawing and document records
  • Controlling and distributing drawings, ensuring they are date-stamped, recorded and filed correctly
  • Supporting BREEAM administration and coordinating project folders
  • Working closely with the client’s design team
  • Quality checking information before it is issued to site teams
  • Assisting with the preparation of Health & Safety Files and O&M Manuals
  • Ensuring documentation is returned to Head Office in line with ISO9001 and ISO14001 standards
  • Maintaining quality, environmental and health & safety procedures
  • Supporting wider team administration where required

You will gain valuable experience in compliance, quality assurance, project coordination and professional communication, all highly transferable skills for future progression.

Where you'll work

Site Office
Colliters Way, Long Ashton
Bristol
BS41 9FS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4 to 9 (A* to C))
  • Maths (grade 4 to 9 (A* to C))

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Problem solving skills
  • Team working
  • Initiative
  • Ability to deal with pressure
  • Motivated
  • Commitment
  • Reliability
  • Common Sense
  • Enthuisiasm

About this employer

As an apprentice, South West Apprenticeship Company Limited, the Flexi Job Agency (FJA) will employ the successful candidate on behalf of this employer. 99% of our apprentices gain full-time employment with their host organisation after completing their apprenticeship or they have progressed onto higher qualifications. The experience and knowledge you gain, plus the relationships you develop, make it easier to progress quickly.

https://theswac.org.uk/ (opens in new tab)

Company benefits

  • SWAC NEST Pension
  • Student Apprenticeship discount card
  • 33 days annual leave
  • Parking
  • Medicash Cash Plan
  • SWAC Mentor

After this apprenticeship

Potential for progression/permanent employment on successful completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

SOUTH WEST APPRENTICESHIP COMPANY LTD

Clare

applications@theswac.org.uk

The reference code for this apprenticeship is VAC2000017721.

Apply now

Closes in 8 days (Wednesday 11 March 2026 at 11:59pm)