Apprentice Administrator
Data Fire & Security LLP
NEWCASTLE UPON TYNE (NE5 1NB)
Closes in 9 days (Friday 16 January 2026 at 11:59pm)
Posted on 5 January 2026
Contents
Summary
An exciting opportunity has arisen for an Apprentice Administrator at Data Fire & Security based in Westerhope, Newcastle. There is an excellent opportunity to progress and grow within the company for the right candidate who is enthusiastic and keen to learn new skills.
- Wage
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£14,560 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 8.30am - 4.00pm with 30-minutes lunch - 35 hours per week.
35 hours a week
- Start date
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Monday 19 January 2026
- Duration
-
1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Receiving incoming emails and distributing to colleagues
- Processing delivery notes
- Answering the telephone/taking messages
- Producing quotations for clients
- Liaising with clients, colleagues, and suppliers daily
- Using Excel spreadsheets
- Ordering stock
- Data entry
Applicants must have good IT skills and knowledge of Microsoft Excel, Word, and Outlook.
Where you'll work
4A REDBURN HOUSE
REDBURN ROAD
NEWCASTLE UPON TYNE
NE5 1NB
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
ACCESS TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3 apprenticeship.
Will be required to attend Access Training - 1 day per month at Team Valley, Gateshead for day release.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Team working
- Initiative
- • Be computer literate
- Good telephone manner
Other requirements
Please ensure that you can travel to the employer to start work at 8.30am daily, and that you are also able to attend day release 1 day per month at Access Training on Team Valley.
Please ensure that you have good IT skills and can use Excel, Word, and Outlook.
About this employer
Data Fire & Security was established in January 2011 and is a modern, forward-thinking company developing new and innovative ideas to protect our customers and their premises. We are continually seeking and testing the best quality products on the market and pride ourselves on employing qualified, dedicated staff who offer the highest levels of customer service. Our services include the design, installation and maintenance of fire detection systems, intruder alarms, IP CCTV, access control, door entry systems and structured data cabling.
After this apprenticeship
This position offers the opportunity of long-term employment with progression for the right applicant.
Ask a question
The contact for this apprenticeship is:
ACCESS TRAINING LIMITED
The reference code for this apprenticeship is VAC2000006815.
Apply now
Closes in 9 days (Friday 16 January 2026 at 11:59pm)