Events Assistant Apprentice

THE INSTITUTION OF ENVIROMENTAL SCIENCES LTD

Recruiting nationally

Closes in 11 days (Monday 19 January 2026)

Posted on 5 January 2026

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Summary

We are seeking an Events Assistant Apprentice (level 3) to gain experience in developing, promoting and delivering events. You will support our busy events programme to ensure events run smoothly, working closely with the Events & Training Lead, members and the IES team to help deliver our conferences, webinars and training events.

Wage

£24,570 a year

Check minimum wage rates (opens in new tab)

If under 18, £10 per hour.

If over 18, £12.60 per hour.

The IES are signatories to the Apprentice Decent Wage Pledge.

Employer pension contribution, if eligible.

Training course
Event assistant (level 3)
Hours
This position is full-time (37.5 hrs/week Mon-Fri). We offer flexible working arrangements whereby employees are able to structure their working day around our core hours (the time that employees are expected to be online) of 10am to 4pm.

38 hours a week

Start date

Monday 16 February 2026

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Support the Events & Training Lead with the daily tasks necessary to plan and prepare in-person and virtual events in order to see them through from conception to completion
  • Source appropriate venues using the brief provided and collate a comparison spreadsheet based on key details
  • Schedule meetings, draft meeting minutes, and track actions from event organising committee meetings
  • Support event administration including updating the events calendar, building event web pages, responding to event attendee enquiries, and maintaining planning spreadsheets
  • Update event budgets as expenses are agreed and income confirmed
  • Assist in the development of a marketing plan for each event

Where you'll work

Remote position.

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GINGER NUT MEDIA LIMITED

Training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Operational: Use software packages to create word processing and spreadsheet documents.
  • Operational: Contribute to reports, event project plans and written presentations for clients
  • Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Operational: Show careful attention to regulations and internal policies.
  • Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
  • Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
  • Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
  • Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Training schedule

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

More training information

Training will be provided by Ginger Nut Training. Ginger Nut’s delivery is based on a remote, blended model of one-to-one tutor sessions every 4 weeks, group sessions, webinars, online courses, video, and additional support where required. Apprentices are allocated a tutor to guide them through the training, conduct regular meetings and prepare for End Point Assessment. Our tutors are industry experts with relevant industry experience in addition to teaching and coaching expertise.

To support learning, we utilise online resources mapped to the apprenticeship and all learners are given access to LinkedIn Learning and other bespoke channels designed to support their apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • English (grade A-C/9-4)
  • Mathematics (grade A-C/9-4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Initiative

About this employer

The Institution of Environmental Sciences (IES) is a charitable organisation and a global professional membership body for environmental scientists. We work to unite people and specialists from diverse disciplines around the shared goal of accelerating the transition to a sustainable society. We support a diverse and interdisciplinary network of environmental scientists all over the world – and at every stage of their education and careers – to connect, develop, progress and inspire. Our strong ties with academia, government and the professions mean we’re in a unique position to influence evidence-based, transformative change. Through our network, the IES helps professionals connect and work together to solve the world’s most pressing environmental challenges.

https://www.the-ies.org/ (opens in new tab)

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

There is the potential to progress to a permanent position.

Ask a question

The contact for this apprenticeship is:

GINGER NUT MEDIA LIMITED

The reference code for this apprenticeship is VAC2000006565.

Apply now

Closes in 11 days (Monday 19 January 2026)

After signing in, you’ll apply for this apprenticeship on the company's website.