STEM Project Administrator Apprentice
Civil Aviation Authority - West Sussex
Aviation House (RH6 0YR)
Closes in 27 days (Tuesday 20 January 2026)
Posted on 24 December 2025
Contents
Summary
The Civil Aviation Authority are looking for an Administrator Apprentice to join their STEM Programme, to work towards good people, processes and administration skills. You may also support other business areas, whether this is specific to one project/business area or a more generic Professional Services Group support.
- Wage
-
£22,000 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 9am - 5pm with a 1 hour unpaid lunch break.
35 hours a week
- Start date
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Tuesday 27 January 2026
- Duration
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1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Looking for an apprenticeship that really takes off? As an STEM Project Administrator Apprentice at the UK's aviation and aerospace regulator, you'll build vital skills while supporting STEM programmes that inspire the next generation. You will be part of a very dynamic team that works across all the areas of expertise of the CAA. You will have the chance to work and interact with international partners and stakeholders and to support our purpose of raising aviation standards around the world.
We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.
Your roles and responsibilities will include, but are not limited to:
- Support a range of tasks including monitoring and managing the email inbox
- Arranging and supporting meetings
- Produce meeting documentation
- Diary management, support STEM events
- Support small projects aligned with the government grant funding for STEM
- Update processes and procedure documentation and project reporting
- Liaise with internal staff and external partners to coordinate STEM resources
- Communicate policies and how they impact on decisions taken by stakeholders both verbally and in writing and provide clarification and explanation on more complex issues
- Support STEM Affinity Network members to ensure legal requirements are met; Risk Assessments/Public liability/safeguarding
- Attend meetings with stakeholders to provide guidance, education or discuss decisions, and on occasion chair meetings
- Work closely with the communications and media team to support the internal and external promotion of the STEM programme
- Support procurement processes when onboarding suppliers and partners of the STEM programme
- Take responsibility for analysing data, impact measurement or research materials conduction research activities, supporting colleagues and management
- Ensure that enquiries from internal and/or external customers are forwarded to key focal points in a timely manner
- Liaise with external authorities and entities when required
We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance. We offer a range of excellent benefits, such as flexible working arrangements, free on-site gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!
Our values are:
- Do The Right Thing
- Never Stop Learning
- Build Collaborative Relationships
- Respect Everyone
Where you'll work
Aviation House
RH6 0YR
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LIFETIME TRAINING GROUP LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3, Maths and English Functional skills (if required).
Requirements
Desirable qualifications
Other in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Team Working
- Organisation Skills
Other requirements
The key dates provided should be used as a guide only. If the position is filled, the vacancy will close early.
About this employer
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.
After this apprenticeship
Once the apprenticeship is completed, there is a potential opportunity for the successful candidate to be offered a permanent role that suits their skill set and experience.
Ask a question
The contact for this apprenticeship is:
LIFETIME TRAINING GROUP LIMITED
The reference code for this apprenticeship is VAC2000006482.
Apply now
Closes in 27 days (Tuesday 20 January 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.