Apprentice Office Administrator

LIVGREEN FUTURES LIMITED

Bristol (BS34 8YU)

Closes in 23 days (Friday 9 January 2026 at 11:59pm)

Posted on 17 December 2025

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Summary

Join LivGreen as an Office Administrator Apprentice! Gain hands-on experience in administration, organisation, and communication while supporting office operations. Enjoy mentorship, a supportive environment, and contribute to sustainable projects—kickstart your career today!

• Wage:

  £20,800 a year

  Check minimum wage rates (opens in new tab)

  Salary will increase after 12 months to £25,500

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, 8.00am - 4.00pm.

  38 hours a week

• Start date:

  Monday 19 January 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Facilities & Office Environment

• Take care of our new office in North Bristol, ensuring it is safe, clean, and well-maintained.
• Coordinate health and safety audits and ensure the office environment is hazard-free.
• Manage meeting rooms and communal spaces, keeping them tidy and organised.
• Liaise with contractors, building management, and maintenance teams to ensure repairs and improvements are completed.
• Oversee office supplies, stock levels, and equipment maintenance.
• Manage hotel bookings and maintain accounts.

Office Administration

• Order and manage office stationery and essential supplies (e.g., tea, coffee).
• Manage uniform orders for new starters in collaboration with procurement to secure the best pricing.
• Set up and maintain systems for ID badge requests, site equipment ordering, and other office-related processes.
• Monitor and manage company Amazon and supplier orders.
•  Welcome clients to the office and provide general administrative support as required.
• Support expenses processes: send reminders, approve submissions, and monitor compliance.

Finance Support

• Support payroll data entry and reconciliation.
• Maintain accurate records for expenses, orders, and office-related costs.

Fleet Management

• Manage company vehicles, including tracking mileage, scheduling swaps, and handling new car handovers.
• Maintain records of wear and tear, insurance updates, and vehicle damage.
• Manage RAC accounts, mobile valet, vehicle hire accounts, and ensure all requests go through the correct processes.
• Develop a system for monthly or quarterly vehicle checks to track condition and mileage.
• Keep management boards updated with fleet information and propose improvements to tracking systems.

Where you'll work

Unit 1100
Bristol Parkway North, Newbrick Road, Stoke Gifford
Bristol
BS34 8YU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

CITY OF BRISTOL COLLEGE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• Business Administrator Level 3
• Supporting and engaging with different parts of the organisation and interact with internal or external customers.
• City of Bristol College
• Off site in its entirety

Requirements

Essential qualifications

GCSE in:

• English (grade 4)
• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Team working
• Proactive
• Confident and Professional

Other requirements

Full time office based. Uniform can be provided if necessary.

About this employer

We are LivGreen, a fast growing company working in the Sustainability space. We believe in making a change for both people and the environment through the use of green technology within retrofit construction. We believe in bring our workforce up through the ranks, providing training and development to get people to the top of their game in an exciting and ever growing industry.

Company benefits

• Healthcare
• Opportunity to buy additional days off
• Tech scheme
• Cycle to work scheme

After this apprenticeship

Full time employment.

Ask a question

The contact for this apprenticeship is:

CITY OF BRISTOL COLLEGE

The reference code for this apprenticeship is VAC2000005587.

Apply now

Closes in 23 days (Friday 9 January 2026 at 11:59pm)

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