Business Administration Apprentice
SKRIBES COMMERCIAL INVENTORY SPECIALISTS LTD
Birmingham (B1 1QU)
Closes in 11 days (Friday 19 December 2025 at 11:59pm)
Posted on 4 December 2025
Contents
Summary
This is not your usual admin job!! This is NOT an office job! You will be visiting Birmingham City Centre and West Midlands properties and inputting data to produce a range of property reports for Letting Agents and Landlords. Most properties will be empty/vacant apartments and houses however some may have tenants/landlords present.
- Wage
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£14,440 a year
Check minimum wage rates (opens in new tab)
Pay is £10 per hour for driver specific roles. You must successfully complete a 6-month probationary period.
- Training course
- Business administrator (level 3)
- Hours
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30 hours per week Monday – Saturday
You expected to work 40 hours per week during September and busy periods
Flexible with working hours is a must
Core working hours are 9am - 6pm
May be required to work bank holidays and will receive day in lieu
30 hours a week
- Start date
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Monday 5 January 2026
- Duration
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1 year 9 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will be on your feet all day in properties completing 3-5 inspection reports and travelling around the West Midlands, between properties. This is a very active and physically demanding role.
As a Business Admin Apprentice (Trainee Property Inventory Clerk) your day-to-day duties include:
o Collecting and returning keys to Lettings Agents
o Producing highly detailed property reports by inputting relevant property data into handheld mobile devices that contain accurate description and supporting photographs
o Obtaining all property meter readings (gas, electric and water) for the day’s reports
o Using own judgement to make sensible decisions regarding actions required during property inspections
o Checking own reports for accuracy and quality
o Completing all reports within agreed timescales
o Meeting Tenants or Landlords at properties occasionally
o Strengthening Customer relations through regular professional communication regarding property inspections face to face, by mobile and email
o Always ensuring an excellent Customer experience
o Resolving any customer service issues or queries from Customers
Maintaining regular and consistent attendance, punctuality, personal appearance, and adherence of relevant company policies and procedures.
Where you'll work
Suite 304
Lonsdale House
52 Blucher Street
Birmingham
B1 1QU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
IXION HOLDINGS (CONTRACTS) LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
- Our Business Administrator Level 3 Training program is designed to be delivered through a blended learning approach, combining online sessions and self-study hours
- This hybrid method ensures comprehensive and flexible training that can cater to diverse learning styles and schedules on monthly basis
More training information
Business Administrator Level 3 Apprenticeship Standard
Requirements
Essential qualifications
GCSE in:
- English (grade A* - C/Grade 4 - 9)
- Maths (grade A* - C/Grade 4 - 9)
Other in:
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Number skills
- Physical fitness
- Driving licence required
Other requirements
Applicants must be 18+ You will always get your Birthday off!! Must be happy to wear any Company workwear provided Company ID badges provided Must have own laptop Must have own car and business insurance
About this employer
Skribes Commercial Inventory Specialists Ltd provide property report services in the form of property inspections and detailed report writing to Residential Lettings Agents and Landlords within the Birmingham City Centre and surrounding areas. We primarily provide a full range of Inventory reports at various stages of a rental tenancy cycle – Inventory reports, Check In reports, Mid Term reports, Check Out reports. We also provide Legionella Risk Assessments as a secondary service. Our services help Letting Agents manage their rented properties effectively and protect Landlords and Tenants from unfair financial losses at the end of the tenancy. Our mission is to make our Customers lives easier and save them time and money through high quality reporting and a fast-same day service. We are looking for people to provide our full range of digital reports and conduct property inspections. Most of the time no one is living in the properties and most of the properties we inspect are rented apartments in the Birmingham City Centre so you will be on your feet all day, walking around the City Centre. For drivers you will be expected to cover the surrounding areas that are driving jobs. We are a growing Company with big aspirations. We are now growing a team to expand our operations. As we are growing there will be plenty of room for progression and development and we are after people who enjoy learning and developing and would be excited at having a career with us.
https://www.skribes.co.uk/ (opens in new tab)
Company benefits
28 days holiday in total
After this apprenticeship
- Permanent position upon completion. Progression to Management or other senior positions for Top Performers, suited to their skillset and career goals
Ask a question
The contact for this apprenticeship is:
IXION HOLDINGS (CONTRACTS) LIMITED
The reference code for this apprenticeship is VAC2000003919.
Apply now
Closes in 11 days (Friday 19 December 2025 at 11:59pm)
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