Data Administration Apprentice

RMF CONSTRUCTION TRAINING ACADEMY LTD

Birmingham (B7 5JR)

Closes in 23 days (Wednesday 31 December 2025 at 11:59pm)

Posted on 3 December 2025

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Summary

The role provides a strong foundation for progression into future data, quality, or administrative roles within RMF.

• Wage:

  £15,704 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Monday to Fridays - 8.00am - 5pm (8-hours a day with unpaid lunch of 1-hour)

  40 hours a week

• Start date:

  Monday 26 January 2026

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• Inputting and updating learner data accurately
• Supporting monthly ILR uploads and funding claims
• Organising learner files for audit readiness
• Communicating with staff teams and tutors to chase missing documentation
• Creating or maintaining spreadsheets to track learner progress
• Helping to gather/collating information/data for reports for management
• Learning how to interpret data to identify trends or compliance risks

Where you'll work

Tech Block Gee Business Centre
Holborn Hill Aston
Birmingham
B7 5JR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

SOLIHULL COLLEGE AND UNIVERSITY CENTRE

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Business Administrator Level 3.

You will be supported by a Business Assessor/Coach, who will visit you at your workplace every 8 weeks to pick up the work-based evidence and help you prepare for the independently assessed End Point Assessments at the end of your learning.   

You will also attend six workshops at Solihull College & University Centre (Blossomfield Campus) throughout the academic year. 

Requirements

Essential qualifications

GCSE in:

• English (grade 4 or above)
• Maths (grade 4 or above)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Willingness to learn
• Follow Instructions
• Meet strict deadlines
• Reliable & Punctual

Other requirements

Ability to drive and having an enhanced DBS is helpful.

About this employer

RMF Training Academy is an adult learning and recruitment provider with a clear social mission; to inject genuine social value into the world of training and employment. By creating a seamless cycle of training into employment, RMF empowers local residents, ex-offenders, and other underrepresented groups to take control of their education, skills, and career pathways. At the same time, RMF enables employers to access a reliable, skilled, and socially inclusive workforce; driving both business growth and community impact. 

http://www.rmfgroup.co.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

To be able to provide administrative support generally to any organisation but particularly within an educational organisation in managing learner data, maintaining accurate records, and assisting with compliance reporting. As the role will offer hands-on training in data management, ILR processes, and education funding compliance, progression to a role for future data or administration roles at RMF, is likely to be a possibility.  

Ask a question

The contact for this apprenticeship is:

SOLIHULL COLLEGE AND UNIVERSITY CENTRE

The reference code for this apprenticeship is VAC2000002930.

Apply now

Closes in 23 days (Wednesday 31 December 2025 at 11:59pm)

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