Administration Apprentice
NORTH HUMBERSIDE MOTOR TRADE GROUP TRAINING ASSOC
HULL (HU4 7DY)
Closes in 23 days (Sunday 15 June 2025 at 11:59pm)
Posted on 22 May 2025
Contents
Summary
Due to the continued success of the GTA we are looking for an Apprentice Administration Assistant to join our team. This is an exciting opportunity to work in a busy motor vehicle training provider, based in the heart of the College, providing administrative support to staff, learners and local motor vehicle employers.
- Wage
-
£14,918.80 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Working pattern to be confirmed.
37 hours 30 minutes a week
- Start date
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Monday 7 July 2025
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
As the Apprentice Administration Assistant you would be respomsible for a range of administrative duties which include:
- Support in the running of the College reception area, greeting visitors and learners on a daily basis
- Receiving incoming calls; helping learners and employers with enquiries, making course bookings, taking messages for staff etc.
- Support in the monitoring of learner attendance, recording attendance and contacting learners, parents and employers where necessary
- Order stationary and other office supplies as necessary
- Update and maintain learner personal and course information electronically using Microsoft Office and other computer programmes
- Assist in the marketing of the College, courses and apprenticeships via the website, social media sites and via leaflets and promotional material
- Support in the recruitment of motor vehicle maintenance apprentices and full-time learners
- Support in the administering of learners which includes, new starters, bursary attendance, learner completions, processing certificates etc. as and when necessary
- Prepare learner booklets, paperwork and support the
- Administrators with other general administrative duties as necessary to fulfil the role
- We feel this is an amazing opportunity for someone to learn and develop their administration, IT and customer service skills in our small administration team
Where you'll work
12 HENRY BOOT WAY
HULL
HU4 7DY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
KINGSTON UPON HULL CITY COUNCIL
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- Business Administrator Level 3 Apprenticeship Standard
- End Point Assessment (EPA)
- Functional Skills in maths, English if required
- Regular training and development sessions to meet the needs of the employer and the apprentice
Requirements
Essential qualifications
GCSE or equivalent in:
Maths & English (grade Grade A - C / 7 - 4)Desirable qualifications
NVQ or SVQ Level 2 or equivalent in:
Business Administration (grade Level 2)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
- Creative
- Initiative
Other requirements
Please consider travel arrangement to workplace. Applicant must attend HTAE initial assessment and interview process in order to be considered for shortlisting by the company, invites to these sessions will be sent via the email you have used to apply.
About this company
Motor Trades GTA deliver training and qualifications to the motor industry, offering motor vehicle repair courses part-time, full time courses and through apprenticeship programmes to young people from the age of 14. We also deliver professional training and qualifications to the motor industry which include MOT New Tester, MOT Centre Manager, Light Vehicle Inspection, F-Gas, Electric Vehicle/Hybrid and many more.
After this apprenticeship
- The successful candidate will be given the opportunity of full-time employment upon completion of the advanced apprenticeship if available
Ask a question
The contact for this apprenticeship is:
KINGSTON UPON HULL CITY COUNCIL
Employer Engagement Team
business.engagement@hullcc.gov.uk
01482 614157
The reference code for this apprenticeship is VAC1000322139.
Apply now
Closes in 23 days (Sunday 15 June 2025 at 11:59pm)
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